LETTER OF INVITATION

Letter of Invitation 006/S/2024-2025/NCB/RAC

Tender title: Acquisition of GIS System

Source of fund: RAC ordinary budget

Rwanda Airports Company (RAC) (hereinafter called ‘’Client”) has set aside funds towards the cost for ACQUISITION OF GIS SYSTEM

Rwanda Airports Company intends to apply a portion of the funds to eligible payments under the contract for which this Request for Proposals is issued.

The cost for the RFP is Five thousand nine hundred (5,900Frw) Rwandan francs or its equivalency in a freely convertible currency to be deposited at Bank of Kigali on the Account N° 00040-06948300-35 (RWF) or its equivalency on account Number 00040-06948301-36 for USD (SWIFT CODE: BKIGRWRW) open in the name of Rwanda Airports Company. The request for proposal can be downloaded on RAC website: www.rac.co.rw

All bids shall be accompanied by an original proposals Security of Five Hundred thousand Rwandan Franc (Frw500,000) from either a bank or an insurance company operating in Rwanda which shall be valid for 30 days after the bids validity period. Any bid security issued by a foreign bank shall have a corresponding bank operating in Rwanda for the purpose of easy enforcement

A Consultant will be selected under a QCBS, and procedures described in this RFP, in accordance with RAC procurement manual.

Well-printed technical and financial proposals, properly bound and presented in three copies one of which is the original must be delivered to RAC information desk Kigali International Airport/terminal building ground Floor not later than the 18^th November 2024 at 10:00 Am local time. Late bids will be rejected and returned unopened. All bids will be addressed to RAC procurement office failure to which RAC shall bear no responsibility of loss or misplacement of any proposal.

Technical proposals will be opened in the presence of Consultants or their representatives who choose to attend on the same day at 10:30 Am local time.

More details on the services are provided in the Terms of Reference provided in this RFP. The Outer envelope should clearly indicate the tender number and title

Enquiries regarding this tender may be addressed to the Managing Director of Rwanda Airports Company, 1171 Kigali-Rwanda , Tel: (+250) 252585555; or by writing to Email: Email: info@rac.co.rw, copy jkayitesi@rac.co.rw; snzabakiza@rac.co.rw

The RFP includes the following documents:

Section 1 - Letter of Invitation

Section 2 - Instructions to Consultants (including Data Sheet)

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5 - Terms of Reference

Section 6 - Standard Forms of Contract

Bidding will be conducted in accordance with Rwanda Airports Company procurement manual revised January 2021.

Sincerely,

Charles HABONIMANA

Managing Director