Request For Quotations
Reference: RFQ#2022-002 – Supply and Installation of an Elevator in The UNIPOD Space at former KIST
Date: October 10, 2022
SECTION 1: Request Letter
Rwanda ICT chamber kindly requests your quotation for the provision of goods as detailed in Annex 1 of this RFQ.

This Request for Quotation comprises the following documents:
• Section 1: This request letter
• Section 2: RFQ Instructions and Data
• Annex 1: Schedule of Requirements
• Annex 2: Quotation Submission Form
• Annex 3: Financial Offer
When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted using Annex 2: Quotation Submission Form and Annex 3 Financial Offer, by the method and by the date and time indicated. It is your responsibility to ensure that your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation.
Thank you and we look forward to receiving your quotations.
Name: Moise Tuyizere

Title: Director of Operations
Section 2: RFQ Instructions and Data
Deadline for the Submission of Quotation October 31, 2022
Method of Submission All quotations must be submitted to the procurement email address of the ICT Chamber (procurement@ict.rw)
Cost of Preparation of Quotation The ICT Chamber shall not be responsible for any costs associated with a supplier’s preparation and submission of a proposal, regardless of the outcome or the manner of conducting the selection process

Eligibility
Language of Quotation and Documentation Including Catalogues, instructions and operating manuals Bidders shall have the legal capacity to enter into a binding contract with ICT Chamber and to deliver in the country, or through an authorized representative. An offeror, and all parties constituting the offeror, may have the nationality of any country. An offeror shall be deemed to have the nationality of a country if the offeror it is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.


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The Supplier, as well as any and all related correspondence exchange by the Supplier and the ICT Chamber shall be written in English.
Currency of Quotation Documents to be submitted All prices must be quoted in RWF
Bidders shall include the following documents in their quotation:
Annex 2: Quotation Submission Form duly completed and signed
Annex 3: Financial Offer duly completed and signed in accordance with the schedule of requirements in Annex 1
Quotation Validity Period Quotation shall remain valid for 30 days from the deadline for the submission of Quotation
Payment Terms 30% in advance upon signing the contract
70% within 30 days after receipt of goods and submission of an EBM invoice
Evaluation Method The contract will be awarded to the lowest price substantially compliant offer

Evaluation criteria
• Full compliance with all requirements as specified in Annex 1
• Earliest delivery/shortest lead time
• Comprehensiveness of after-sales services
Type of Contract to be awarded Purchase Order and a Service Contract
Expected date for contract award November 4, 2022
Right not to accept any quotation Rwanda ICT Chamber is not bound to accept any quotation, nor award a contract or Purchase Order.
Also, RWANDA ICT CHAMBER reserves the right to accept or reject any quotations, and to cancel the procurement process and reject all quotations at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Contractor.
Right to vary requirement at time of award At the time of award of Contract or Purchase Order, the ICT Chamber reserves the right to make adjustments to the scope of work based on mutual agreement with the Contractor
ANNEX 1: Schedule of Requirements
Technical specifications for Goods:
ITEM NOITEM SPECIFICATIONS QUANTITY
SUPPLY OF ELEVATOR SODIMAS type or other equivalents as per following specifications:
Capacity-8 Persons (load 630 Kgs),
speed: 1.0mps;
Travel (Max.) - Ground floor to 5th floor (G+5), Stops: 6 stops;
Control: AC.
Variable voltage,
variable frequency (with close loop),
Operation: Simplex full collective selective,
Machine: Geared placed directly above the hoistway, Car Panel: Stainless steel panels, SS car doors, SS Landing door (All Stainless steel are in hair line finish 1.22 BG), Flooring: PVC Floor; Car type: Automatic, center opening door with V3F Drive, SS, ARD Infrared curtain, Automatic rescue devices, battery operated alarm bell and emergency lights, shaft size: 1800mm wide x 2000mm deep, pit size provided: 1600mm deep.Rate to include all 1

Installation, Engineering, Testing, And Commissioning The Elevator Put in place required fittings, spares, and electrical installations to finish successfully installation and to provide maintenance services during the 12 months from accept