Accounting and Finance jobs at ARCT-RUHUKA (Rwandese Association of Trauma Counsellors), FXB Rwanda and Other Companies in Rwanda

1. Director of Finance and Administration (DAF) Job at ARCT-RUHUKA (Rwandese Association of Trauma Counsellors)

Deadline of this Job: 15th November 2018

JOB BRIEF:
Major Responsibilities

• Financial Management
• Overall day to day management of Finance and administration at ARCT-Ruhuka
• Oversee and lead annual budgeting and planning process in conjunction with the ES; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Coordinate and lead the annual audit process, liaise with external auditors and the (Internal audit) and/or finance committee of the board of directors; assess any issues as necessary.
• Analyze and present organization and projects ‘financial reports in an accurate and timely manner; monthly, quarterly and annual financial statements; in conformity with financial reporting formats for all donors, and oversee all financial, project/program and grants accounting.
• Manage organizational cash-flow and forecasting.
• Ensure proper implementation of contracts / MOUs and financial management/ reporting system; ensure that all requirements and the reporting schedule are adhered to and that financial data and cash-flow are steady and support operational requirements.
• Update and implement all necessary organizational policies, procedures and accounting practices; improve the finance department’s overall performance.
• Effectively communicate and present the critical financial matters to the ES and board of directors as required.
• Ability to work independently and as a team player who demonstrates leadership and is able to support subordinates Human Resources, Technology and Administration
• Further develop ARCT-Ruhuka human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
• Establish and manage a comprehensive training to educate employees regarding staff tools, policies, and procedures.
• Work closely and transparently with all internal and external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

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2. Finance Manager Job at FXB Rwanda

Deadline of this Job: 19th November 2018

JOB BRIEF:
MAJOR RESPONSIBILITIES

• Provide financial oversight, including the maintenance and monitoring of the project budget, tracking the project expenditures and projections;
• Prepare the organization's annual budget for approval by the board of directors and FXB International in consultation with senior management team;
• Prepare monthly, quarterly and annual financial reports as may be required by various donors within the stipulated deadlines;
• Prepare quarterly financial reports and present them to the board of directors;
• Manage financial systems; files, and maintain the accounting system of the organization;
• Manage and review the payroll and accountabilities from field activities in accordance with the organization's finance and accounting policies and procedures and USAlD‘s rules and regulations;
• Verify whether all the support documents are accurate, complete and have followed the laid down procedures;
• Check compliance with procurement procedures;
• Ensure compliance with USAID rules and regulations and other donor requirements;
• Review monthly bank reconciliation statements;
• Provide technical support to district offices to ensure smooth financial management of field offices and program activities;
• Train and Supervise the work of accountants and finance staff;
• Participate in meetings and other events organized by donors and other stakeholders related to finance;
• Prepare the annual financial statements for audit and manage project audits and provide the required information during the audit;
• Prepare requests for VAT reimbursements and ensure that they are submitted on time;
• Perform other related duties as required.

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3. Finance Manager Job at IntraHealth
Deadline of this Job: 12th November 2018

JOB BRIEF:
ESSENTIAL FUNCTIONS

• Lead office finance and operations functions including the review of advance and payment requests; accurate and proper coding of supporting documentation; ensure the implementation of office financial systems in accordance with IntraHealth and donor policies and procedures.
• Maintain an effective system of controls for payments to suppliers and service providers before entry into accounting software.
• Prepare and submit approved monthly cash advance requests to headquarters to ensure availability of adequate cash flow to meet programmed obligations and commitments.
• Compile monthly field accruals and forward to headquarters for inclusion in the centralized financial report.
• Provide support to build staff capacity for financial management of activities.
• Monitor expenditures against approved budgets and timely use of financial resources including the analysis of significant variances.
• Compilation of other regular and ad hoc financial reports that may be requested by USAID, IntraHealth HQ, or the COP or CFAO.
• Provide budget development support for program teams during annual work planning.
• Provide leadership to the project team on budget monitoring through established mechanisms including periodic projections to budgets, performance targets and deliverables.
• Inputs and updates revenue and annual budgets in an organizational web-based tool.

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4. Finance Manager Job at Alliance for Healthy Communities (AHC)

Deadline of this Job: 16th November 2018

JOB BRIEF:
Financial Duties and Responsibilities

• Analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining financial past performance and/or to project future performance.
• Oversees the preparation of and ensures that budget expenditures and grants and contracts are monitored and that financial reports are prepared to maintain balanced accounts.
• Prepares the month-end closing entries and journal entries.
• Prepares the monthly financial reports in accordance with generally accepted accounting principles (GAAP).
• Ensures that the monthly financial reports are prepared and submitted to Executive Director in a timely manner.
• Prepares the monthly reconciliations of accounts and bank statements.
• Develops and oversees the maintenance of budget monitoring systems.
• Develops complex financial reports for forecasting, trending, and results analysis.
• Monitors, identifies, and communicates over-expenditures to Executive Director and administrative staff.
• Keeps abreast of laws and regulations that apply to AHC financial management to maintain up-to-date compliance.
• Confers with Executive Director and AHC Finance advisor to ensure that required procedures are followed.
• Provides instructions and answers questions relating to budget procedures.
• Identifies budget issues, provides alternative solutions, and resolves problems.
• Monitors and approves expenditures throughout the budgetary period.
• Trains internal and sub-contracted personnel in finance procedures.
• Prepares and processes payroll documents needed to implement payroll/personnel transactions and submits to the HR and Operations Director and the Executive Director for review and approval.
• Uses various software applications, such Microsoft Excel, Word and QuickBooks, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Develops financial management guidelines and procedures and trains relevant AHC and partner staff members on the effective use of and implementation of these guidelines.
• Provides supervisory support to AHC and partner staff members to build their capacity to independently plan and execute financial resources.
• Ensures monthly submission of VAT refund claims to the RRA.
• Maintains AHC asset list and conducts annual inventory exercise to ensure that they are maintained in their respective custody.
• Ensures proper AHC stock management by making sure that stock items are counted and recorded before being kept in a store and vice versa
• Maintains proper filing system for easy and quick location of documents
• Serves as the focal point for the external independent auditors
• Performs other related duties as assigned or requested.

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