Vacancy title:
Administration Officer With a Focus on Finance and HR

[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]

Jobs at:
Goethe-Institut Kigali

Deadline of this Job:
Wednesday, August 20 2025

Duty Station:
Rwanda | Kigali | Rwanda

Summary
Date Posted: Friday, August 8 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Responsibilities

Finance:

• Participation in budget planning and forecasts in collaboration with the institute management and the regional institute
• Responsible for local accounting processes and liquidity management, especially cash handling and payments via banks and checks
• Ensuring financial compliance, i.e., checking invoices and supporting documents for correctness
• Responsible for preparatory accounting in cooperation with the accounting center and, if applicable, taking over specific areas such as accounts receivable, accounts payable, asset, bank, payroll accounting
• Support in preparing monthly and annual financial statements according to internal guidelines and in coordination with the institute management and the regional institute

Human Resources:

• Personnel administration, including preparation of contracts and maintaining personnel files in accordance with local law
• Review and compliance with labor, tax, and social security regulations of the host country
• Support for the institute management in reviewing and updating standard documents such as contract templates and working conditions
• Responsible for payroll processing
• Participation in personnel cost controlling
• Maintenance of attendance/absence records and monitoring of time tracking
• Responsible for OKSS

Legal, Regulatory, and Security Matters:

• Participation in monitoring compliance with safety regulations of the host country
• Responsible for contract management in the administrative area, especially rental, purchase, leasing, framework, and insurance contracts, with a focus on implementing procurement law and supporting the institute management in contract negotiations with local partners
• Support for the institute management in handling status and tax issues

Property Management and Procurement:

• Coordination and communication with the janitor and external service providers such as security, gardening, cleaning, IT
• Coordination of maintenance and construction measures on the institute’s premises
• Support in procurement, especially investments, inventory management, and disposals

Requirements

• Vocational training or university degree in management, business administration, accounting or similar field with a focus on financial accounting or equivalent knowledge and skills
• Professional experience desirable
• Excellent knowledge of Windows Office, Excel; SAP knowledge is a plus
• Negotiation skills, high level of discretion, and excellent organizational skills
• High social and intercultural competence, resilience, and stress tolerance
• Willingness to work flexible hours
• Very good knowledge of Kinyarwanda and English
• German language skills are an advantage or willingness to improve German skills outside of working hours
• Willingness to expand professional knowledge (e.g., planning and control tools of the Goethe-Institut)
• Work permit for Rwanda (only applies for non-Rwandan applicants)

We offer an attractive and responsible range of duties, an interesting working environment in an international organization, and a market-based salary. We look forward to receiving your application. For more information about the activities of the Goethe-Institut, please visit: www.goethe.de/kigali

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

If you are interested, please send the following application documents:

• Tabular curriculum vitae
• Letter of motivation
• Certificate of completion of vocational training or university degree
• Proof of German language skills, if applicable
• For non-Rwandan applicants: indication of valid work permit
• Any other relevant supporting documents

The application deadline for this announcement is 20.08.2025, 11:59 pm.

Important note regarding the application process:

Only complete applications will be considered. Please note that only suitable candidates with sufficient qualifications will be contacted.

Shortlisted candidates will be invited for interviews and the selection process on 26^th and 27^th August and are requested to be available on these days.

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