Vacancy title:
Administrative Assistant to the Head of Referral Hospital

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]

Jobs at:
karongi district (KARONGI)

Deadline of this Job:
Thursday, July 10 2025

Duty Station:
Kigali | Kigali | Rwanda

Summary
Date Posted: Wednesday, July 2 2025, Base Salary: Not Disclosed

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Learn more about karongi district (KARONGI)
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JOB DETAILS:

Job responsibilities

An Administrative Assistant is responsible for supporting the Director General and other administrative staff to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties include organizing meetings for Administrators, welcoming office visitors and composing documents on behalf of Administrative staff The In charge of SECRETARY will be responsible to Receive visitors of administration, Manage the stamp of the hospital, Ensure the receipt, registration, orientation, classification of mail and files, Ensure the transmission and acknowledgment of receipt of administrative mail. Managing documents and files · Sending and receiving documents for the hospital · Answering the phone calls · Operating a range of office machines such as photocopiers and computers · Welcoming guests and visitors · Produce and distribute correspondence memos, letters, faxes and forms · Assist in the preparation of regularly scheduled reports · Develop and maintain a filing system · Order office supplies · Book travel arrangements · Provide general support to visitors · Generate reports -Receive visitors of administration – Manage the stamp of the hospital – Ensure the receipt, registration, orientation, classification of mail and files – Ensure the transmission and acknowledgment of receipt of administrative mail – Ensure the preparation of administrative documents – Ensure the maintenance of computer equipment – Receive and direct email – Avail and Manage printed – Maintain the guestbook and supervision – Do everything else asked by his supervisor in the work – Observe and respect the values & taboos as developed in the internal regulation rules Principal responsibilities – Manage the stamp of the hospital – to avail and Manage printed – Receive and direct email

Qualifications

• • Bachelor’s Degree in Secretarial Studies
  • 0 Year of relevant experience

• • Bachelor’s Degree in Public Administration
  • 0 Year of relevant experience

• • Bachelor’s Degree in Administrative Sciences
  • 0 Year of relevant experience

• • Bachelor’s Degree in Sociology
  • 0 Year of relevant experience

• • Bachelor’s Degree in Management
  • 0 Year of relevant experience

• • Bachelor’s Degree in Office Management
  • 0 Year of relevant experience

• • Bachelor’s Degree in Business Administration
  • 0 Year of relevant experience

• • Secretariat Studies
  • 0 Year of relevant experience

• Office Management
• 0 Year of relevant experience

Required competencies and key technical skills

• • Communication

• • Public speaking skills

• • Team working Skills

• Problem-solving and Analytical skills

Psychometric Languages

• English

Psychometric Domains

• • Problem solving
  • Competence / Skills

• • Decision making
  • Competence / Skills

• • Patience
  • Behavior and attitude

• Clear and Effective Communication
• Communication skills

Work Hours: 8

Experience: No Requirements

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Click here to apply

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