Summary
Date Posted: Friday, September 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant to the PS
Level:5.II
Job description

1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.

2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.

3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.

4. Assist the Permanent Secretary in monitoring of activities and service delivery
• Monitor the progress of service delivery and notify relevant offices;
• Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.

Minimum Qualifications
• Bachelor's Degree in Economics
0 Year of relevant experience
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor's Degree in Educational Sciences
0 Year of relevant experience
• Bachelor's Degree in International Relations
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Communication
0 Year of relevant experience
• Bachelor's Degree in Journalism
0 Year of relevant experience
• Bachelor's Degree in Public Relations
0 Year of relevant experience
• Bachelor's Degree in Media
0 Year of relevant experience
• Bachelor's Degree in Law
0 Year of relevant experience
• Bachelor's Degree in Psychology
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Social Work
0 Year of relevant experience
• Bachelor's Degree in Supply Chain Management
0 Year of relevant experience
• Bachelor's Degree in Marketing
0 Year of relevant experience
• Bachelor of Science in Information Technology
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience
• Bachelor’s Degree in Linguistics
0 Year of relevant experience
• Bachelor's Degree in Hotel Management
0 Year of relevant experience
• Bachelor's Degree in Tourism Management with Language
0 Year of relevant experience
• Bachelor's Degree in Hospitality and Tourism Management
0 Year of relevant experience
• Bachelor's Degree in Tourism,
0 Year of relevant experience
• Bachelor's Degree in Secretariat Studies
0 Year of relevant experience
• Bachelor's Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in Translation and Interpreting
0 Year of relevant experience
• Bachelor’s degree in Administration Science
0 Year of relevant experience
• Bachelor’s Degree in Hospitality Management
0 Year of relevant experience

Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Analytical skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Office management skills
• Knowledge of office management
• Risk Resource management skills
• Problem solving skills
• Decision making skills
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Knowledge of admistrative procedures and system such us filling and record keeping

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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