Summary
Date Posted: Friday, February 07 2025, Base Salary: Not Disclosed

JOB DETAILS:
Salvo Grima Group is a dynamic group of companies specializing in distribution, ship supply, retail and wholesale. Established in 1860 in Malta, Europe, and now employs over 250 in seven countries, is seeking a talented Administrative & HR Assistant to join our growing Rwandan Team.
About the Role
The candidate will be based in our offices in Kigali where one of our subsidiaries, Salvo Grima Rwanda (SGR), was established in 2020, and today employs over 100 team members. SGR is a distribution company and represents a growing number of world-leading manufacturers including Unilever, Danone, British American Tobacco, Kellogg’s, SC Johnson, Mondelez International and Mars Wrigley.
Salvo Grima Rwanda provides an opportunity for Energetic Rwandan to Apply for the Post of Administrative &HR Assistant. The Administrative & HR Assistant will report directly to the General Manager but will also work closely with all other Company’s departments.

MAJOR DUTIES AND RESPONSIBILITIES.
Administrative:
• Manage daily administrative tasks: Answering phones, responding to emails, and preparing and distributing correspondences
• Meeting coordination: Planning and organizing meetings, conferences, and events. Preparing agendas, taking minutes where needed, and distributing meeting materials. Coordinating logistics such as venue bookings and catering.
• Arrange employees’ members travels in and out of the country as well as frights booking and follow up
• Order office supplies and research new deals and suppliers and maintain inventory.
• Maintain contact lists, write and edit communications, from letters to reports and instructional documents
• Provide visitors support: Airport pick up, drop off, hotels booking, accommodation facilitation, welcoming visitors, providing information, and answering questions
• Organize RDV for SGR members, principals and stakeholders
• Liaise with others to handle requests and queries from senior managers
• Maintaining filing systems, updating databases, and ordering office supplies
• Provide assistance to the General Manager: agenda, meetings, appointments and other company correspondence.
• Ensuring the security of sensitive and confidential information
Human Resources assistance
• Scheduling appointments and recording HR meetings
• Maintaining employee records, including soft and hard copies
• Updating HR databases with information about new hires, separations, and leaves
• Assisting with the onboarding process for new hires, including conducting inductions
• Assisting with payroll preparation by providing relevant data, like absences, bonus, and leaves
• Managing the HR inbox and tracking internal and external queries
• Preparing HR documents, like employment contracts and new hire guides
• Liaising with external partners, like insurance vendors, and ensuring legal compliance
Carrying out any other task which may be reasonably required in this position.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS
• Minimum three (3) years of experience in a similar role
• Bachelor's’ Degree in Human Resource Management, Business Administration, Public Administration; with at least 3 years relevant experience in a busy function
• Master's Degree in Human Resource Management, Business Administration, Public Administration, or any other relevant field is an added advantage
• Relevant professional qualification/ certification would be an added advantage
• Fluency in Microsoft Word, Excel, PowerPoint, and Google Drive
• Excellent written and oral communication skills in English and Kinyarwanda required; French language skills are desired
• Proven experience in administrative and HR support roles, preferably in a busy organization.
• Excellent organizational and time management skills.
• Strong interpersonal skills and ability to work collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to multitask and prioritize workload effectively and attention to detail and accuracy.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested candidates should forward their application letter and CV together with all relevant documents to the email address provided bellow no later than 14th February 2025 The required documents should be submitted in scanned soft copies in pdf format (as one document) named after your name and position, for example: Name_ Admin&HR on Email: inforwanda@salvogrima.rw  Successful candidate will begin as soon as possible.
Applications must include the following documents (in one document):
• Application cover letter addressed to General Manager of Salvo Grima Rwanda Ltd
• Curriculum vitae including your personal details, education level and experience
• Name, address and telephone numbers of three (3) references
Please note that only candidates with the needed qualifications and relevant experience will be shortlisted, if you don't hear from us within two weeks after submission deadline, know that you have not been shortlisted.

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