Summary
Date Posted: Tuesday, March 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Director of Administration & Finance Unit
Level:3.II
Job description
1. Coordination of the development, execution and monitoring of administrative and financial activities of RCHA
• Coordinate the daily administrative activities of RCHA
• Participate in the development of key priorities/Action Plan of RCHA;
• Participate in the budget preparation process;
• Participate in budget negotiation with MINECOFIN, Parliament and development partners;
• Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
• Monitor INMR budget execution;
• Receive and check all invoices and requests and forward them for payment;
• Verify and sign all payments;
• Ensure timely preparation of periodic budget execution and financial statement reports;
• Participate in budget revision process.

2. Coordination of management of the human resources
• Supervise the recruitment and selection process
• Review the Capacity and skills development plan and monitor its implementation
• Advise the management of RCHA on human resources management
• Supervise the management of administrative and financial records of staff

3. Coordination of pay and compensation
• Supervise the preparation of the unit budget and ensure its integration in the institutional budget;
• Monitor the preparation of the salary payroll lists, fringe benefits and other bonuses;
• Receive, analyse, find or propose solutions to the employees ‘complaints regarding remunerations.

4. Supervision and coordination of the management of office material and assets
• Review and approve the list of office material to be purchased;
• Ensure the approval of office equipment by management;
• Coordinate procurement process related to tenders of operational;
• Approve material requests;
• Ensure the preparation of monthly inventory report and monthly inventory review;
• Ensure regular update and inventory of assets register
• Coordinate auctions of RCHA assets.

5. Coordination and monitoring of activities of the unit
• Organize unit regular meetings
• Ensure proper contract management for operational services;
• Ensure preparation and submission of activity plans and periodic report;
• Facilitate external and internal audit of the RCHA;
• Build and strengthen partnerships with MINECOFIN, MIFOTRA, RHA, service providers, and other potential partners.

6. Supervision and coordination management of RCHA software systems, and maintenance
• Oversee proper functioning of RCHA server
• Ensure proper management of ICT equipment
• Supervise the administration of RCHA website
• Ensure proper functioning of INMR software
• Ensure the security and proper functioning of RCHA internet connection

7. Coordination of activities related to the development of Projects aimed at mobilization of resource
• Guide the identification of a development project
• Coordinate the preparation of the development project
• Review the development project and submit for approval
• Follow up with the donors

8. Supervision and coordination of activities of central secretariat
• Supervise the reception, recording and distribution of all incoming and outgoing mails
• Supervise the establishment and maintenance of the general filing system and file all correspondences

Minimum Qualifications
• Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
• Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
• Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
• Post Graduate Degree in PFM
Experience: 2
• Bachelor's Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Analytical skills
• Problem solving skills
• Decision making skills
• Networking skills
• Leadership skills
• Mentoring and coaching skills
• Time management skills
• Risk management skills
• Performance management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
• Knowledge of the legal and institutional framework of Rwanda’s public finance management
• Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
• Proficiency in financial management systems and knowledge of the Rwanda’s public finance management

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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