Summary
Date Posted: Thursday, May 16 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job description Key duties and responsibilities Reporting to the Director General of Hospital: • Review the management report of the various stocks managed at the hospital (printed, material …) • Review the compliance of products and equipment orders at the hospital. Prepare documents relating to the Hospital construction or rehabilitation, Check /verify the plan and budget for proposed Hospital construction or rehabilitation. • Oversee the execution of the construction works in the hospital and ensure regular maintenance • Analyzing monthly consumption (fuel, water, electricity, telecommunication, office equipment and other supplies) of the hospital. • Review and analyze requisitions from different services and prepare documents to be submitted to the Management Committee before presenting them to the internal procurement tender committee. • Review financial reports for various programs for instance RFHP, GF, etc. • Review the annual report of the hospital (expenses over revenues and forecasts with respect to the execution • Review the financial reports prepared by the accounting for the donors and the administrative and prepare transmission letters of reporting level. • Monitor and analyze the reliability and the impact on the affordability of the cost recovery system in place at the hospital. (Check billings, payables, payments, losses etc. • In consultation with other members of the management committee has to assess the achievement level of the hospital objectives in accordance to the action plan. • Supervise inventory and keep up to date list of Hospital property (Keep records of all equipment, furniture and equipment, infrastructure, land, money and receivables) • Control the management and maintenance of hospital vehicles (allow the movement of hospital vehicles and motorcycles) maintenance, repairs, tires purchase, fuel, etc… • Make monthly balance sheet between consumption and income for ambulances • Monitor/control the proper use of management tools implemented in hospital vehicles (road booklet, exit permit for vehicles, records of patients transported by ambulances etc.) • Provide analytical monitoring the use of funds allocated to the hospital by category of donors, and beneficiaries • Serve as key person in all matters related to internal audit and external audit. • Make a follow – up of Memoranda of Understanding with different partners working with the hospital • Elaboration and update (every year) the internal rules of the hospital and make it monitored regularly • Participate in the correction and approval of the monthly and annual staff appraisal • Proceed to resolve conflicts between staff (conflict management) • Implement measures to sanction for poor performance and staff misconduct • Correct and check the monthly, quarterly and annual report for activities of different services. • Management of printed paper and documents, drugs, equipment and investment Key Technical Skills & Knowledge required: Knowledge of Office Administration; - Communication Skills; - Computer Skills; - Interpersonal Skills; - Organizational Skills; - Stress Management Skills; - Time Management Skills; - Bookkeeping Skills; - Analytical & Problem solving Skills; - Decision Making Skills; - Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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