Summary
Date Posted: Wednesday, July 03, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
  Main purpose of the role:
To work closely with the Corporate Services Manager to ensure the British Government’s estates in Rwanda and Burundi are maintained as per FCO standards.
This is a managerial role within the BHC Kigali. The successful candidate should be able to demonstrate that they can lead a busy team, motivate staff, delegate responsibilities and meet tight deadlines.

  Job Responsibilities:
• You will be responsible for the standard of the UK’s estate in Rwanda and Burundi. This includes the High Commission headquarters, and the more than twenty residential compounds that UK based staff and their families live in.
• You will be responsible for identifying relevant UK government standards on buildings, grounds and utilities.
• You will responsible for identifying suitable new residential properties, negotiating and liaising on contracts and property improvements with landlords, a well as managing lease contracts.
• Responsible for Estates Long Term plan and Estates MTFP as well as forecasting to ensure planned resources are managed effectively and Value for Money is applied i day-to-day transaction.
• Responsible to make sure Preventive Maintainance Plan is implemented each year as per FCO guidance; also ensure recommendations from Regional TWO recommendations are implemented within the deadline.
• Coordinating within the Technical Works Group (TWG) and contractors on maintenance and works planning for all owned and rented properties, including the preparation of properties to meet the housing needs of new arrivals
• You will need to define a regular pattern of routine maintenance to prevent issues arising. You will also need to respond quickly when issues do arise, to ensure they are addressed to the required standard within the agreed timeframe.
• Responsible to ensure Estates Project that are being conducted buy contractors or in-house are managed as per project plan and outcome are achieved.
• Secretariat to the Housing Committee, providing recommendations on allocations for consideration
• You will be measured monthly by senior managers against key performance indicators for your work, and KPIs are completed on monthly basis.
• You will be in charge of Pyramid and ensure it is updated on monthly basis
• GPC holder, requisitioner & Requisitioner/receiver for estates related purchases
• Responsible to ensure implementation of Estates and TWG works comply with FCO Health & Safety
Estates Management
Procurement and Finance
• Advice on supplier selection, service level agreements and management
• Approval of requisitions within approved limits
• Use of GPC for procurement under £1500 in value, and of the local debit card
• Work with Procurement team on Estate contracts above £25,000
• Preparation of requisitions for goods and services under £25,000 in value.
Resources managed:
• Technical Works Supervisor to A2 (L); countersigning officer to (General Technicians, Electrician and Plumber); Logistics Officer; manage Estates Budgets and Forecasting; manager Estates contracts.

Job Skills: Not Specified

  Job Qualifications:
• Degree or Diploma in Construction/engineering
• A background in Estates and facilities Management
• Contract management
• Experience in leading and managing a team and working across cultures
• Extensive experience of developing good working relationships with key stakeholders at all levels.
• Very good experience in planning (short term and longer term)
• Good oral and written communication skills.
• Attention to detail and initiative, as well as good customer service skills.
• Proficient written and spoken English
• Driving skills with a valid licence (applicants may be tested by BHC staff as part of the selection process or tested upon their start)
• Able to use Microsoft office
• Desirable qualifications, skills and experience
• Project Management
• Budget management
• Good knowledge and familiarity with UK building and UK suppliers as it relates to furnishings and fittings of Estates
• Technical awareness and skills would be helpful, but more important is the ability to be well organised and to communicate well to UK based and local staff colleagues, and also to service providers

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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