Vacancy title:
Event Management Officer

Jobs at:
International Committee of the Red Cross (ICRC)

Deadline of this Job:
26th April 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
The International Committee of the Red Cross (ICRC), an impartial, neutral and independent humanitarian organisation has been permanently present in Rwanda since 1990. Having its headquarters in Geneva, Switzerland, the ICRC is given its mandate by the Geneva Conventions to protect victims of international and internal armed conflicts. We are looking for an enthusiastic and motivated person for the position of Event Management Officer based in Kigali under an initial contract of one year renewable.

Exiting Employment Opportunity with the ICRC in Rwanda
Position: Event Management Officer
Duty Station: ICRC in Kigali, Rwanda
Reports to: Manager of Welcome Department
Job Summary: The Event Management Officer helps in the organization of events, courses, trainings and meetings done through the ICRC Delegation in Kigali and ensures that they are organized and coordinated in a smooth and professional manner.

Functional Responsibilities:
Accommodation & Event Arrangements

• Is the focal point for any event requests coming from ICRC Kigali or from any other ICRC Delegation and coordinates with Management and the respective departments accordingly;
• Works constantly on her/his network in Kigali and its surroundings to know adequate hotels and restaurants to have an optimal choice match for any event taking place;
• Conducts yearly market research and gathers information accordingly;
• Maintains a working relationship with vendors and venues (hotels, training venues etc.).
• Planning event aspects, such as venue, seating, catering, transportation, equipment, promotional material and guest list within the set budget;
• Managing and overseeing events including problem solving, welcoming guests, directing event set-up, communicating with stakeholders;
• Ensures compliance with financial, legal, health and safety obligations;
• During events, is available by phone on permanent basis (24 hours) for any questions that might arise from the participants.

Travel Arrangements

• Informs the event participants upfront and within due time with all relevant information;
• Organizes and follows up all travel arrangements (visas, flight bookings, confirmation and modifications, etc.) for all participants to events organized by the Kigali Delegation;
• Makes sure that the travel requests and billing are done according to administration and other internal procedures;
• Organises movements of participants during their stay in Rwanda (pick up from/to the airport, movements to & from the different venues of organized events, etc.).

Competencies:

• Takes initiative, acts with confidence and works under own direction;
• Makes prompt, clear decisions which may involve tough choices or considered risks;
• Takes responsibility for actions, projects and people;
• Demonstrates an interest in and understanding of others;
• Listens, consults others and communicates proactively;
• Sets clearly defined objectives;
• Plans activities and projects well in advance and takes account of possible changing circumstances;
• Manages time effectively;
• Identifies and organises resources needed to accomplish tasks;
• Monitors performance against deadlines and milestones.

Key qualifications and experience:

• Minimum a BA in Event Management, Hospitality Management, Public Relation or a related field;
• 1-3 years’ work experience in areas related to event management and hospitality;
•  Excellent command of English and Kinyarwanda is required, very good knowledge French is a plus.

Advantage:

• Worked in the hotel and/or travel industry in Rwanda;
• Experience working in/or with international organisations;
• Experience with sales and good negotiation skills;
• Experience with managing multiple projects at the same time.
  This position gives the candidate the opportunity to work in a recognised international humanitarian organisation with a favourable working environment, good conditions and a lot of potential for personal and professional growth. Plus, the opportunities to learn and work with high level staff at both local and regional level.

Job application procedure
To apply
Email: info.sandberg@gmail.com
E-mails that exceed 2MB will not be considered.
Or deliver it to;
Sandberg Ltd,
KG 599 ST 22 Remera
Kigali, Rwanda
CLOSING DATE IS 5PM ON 26th April 2018
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.