Executive Assistant
Job Holder
Reporting To: Managing Director
Division/Department Executive Office
Level Role Size L

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1. Job Purpose
To develop and grow the business by driving a good relationship between internal and external clients in a manner that ensures achievement of set business targets.

2. Principal Accountabilities.
• PA to the CEO and ensures in the absence of the CEO that urgent issues attended.
• Carry out the administration work of the Executive Department.
• Updates the CEO’s diary to ensure that schedules are met, and meetings attended in time
• Organize travel for Executive office and negotiate with service providers on the costs to ensure that expenditure is within budget
• Ensure safe custody of company documents for the department and proper filing system for all record.
• Manage the stationery and sundries store for the CEO.
• Compile monthly, biannual reports and company reports for CEO’s review and send to Directors as Board reports.
• Organize and coordinate CEO’s management and Board meetings.
• Follow up on the Board resolutions made during the Board meetings and ensure that they are implemented.
• Organize and take minutes for management meeting
• Provide support to the CEO on key assignments and public relations engagements with support from Internal communications.
• Deliver local purchase orders on time to service provider(hotels)
• Maintain general cleanliness in the MD’s office and Board room.
• Perform any other duties as prescribed by the MD and management
• Ensure confidentiality

3. Dimensions
Unit Measures and Impact:
Financial Measures and Impact:
Value of Assets In charge:
Budget: Expense budget – As per yearly set targets
Revenue budget – As per yearly set targets
People Impact and Numbers:
Direct Reports: 0
Indirect Reports: 0
4. RELATIONSHIPS
REPORTING TO: Managing Director
REPORTING TO JOB HOLDER:
N/A

Other Contacts:
Within the Company:
• All
Outside the Company:
• Directors
• Clients
• Brokers
• Agents
• Other insurance companies
• Service providers
• Hotels
• Travel Agents
5. Knowledge And Experience.
Qualifications:
• University degree in business administration or related field
Experience:
• Minimum of 3 years

6. Skills And Competencies.
• Good communication and negotiating skills
• Good interpersonal skills
• Confidentiality
• Speed and Decisiveness
• Strategic Multi-Tasking
7. Environment
• Conducive

8. Key Result Areas & Performance Indicators
• Daily servicing of clients to nurture the relationship between the company and our customers
• PA to the CEO and ensures in the absence of the CEO that urgent issues attended
• Updates the CEO’s diary
• Organize and coordinate CEO’s management and Board meetings
• Organize and take minutes for management meeting
• Perform any other duties as prescribed by the MD and management
APPROVED BY:
JOB HOLDER: ............................................................ DATE...........................
HEAD OF DEPT: ........................................................ DATE...........................
Apply using this Link:
https://oldmutual.wd3.myworkdayjobs.com/en-US/Old_Mutual_Careers/job/Kigali/Executive-PA--OMAO-_JR-2092