Summary
Date Posted: Thursday, March 10, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Executive Assistant
Mission Statement of Agahozo-Shalom Youth Village:
Through healing, education, and love, the Agahozo-Shalom Youth Village empowers orphaned and vulnerable Rwandan youth to build lives of dignity and contribute to a better world.
Core Values: Our core values inspire all of our work, focusing our staff on the best interests of the child and helping our students to create a community dedicated to building empowered and self-reliant lives. They are:
Commitment: Embrace the mission and go the extra-mile
Respect: Be considerate and mindful of others and the environment
Role model: Live and lead by example in a positive way
Interest of Child: Base every decision on how it impacts the child
Support: Help and encourage one another
Integrity: Always be honest with yourself and others and act accordingly
Learning Community: Seek and maximize opportunities for growth and development

Job Purpose
The Executive Assistant will support the Executive Director and Village staff, with day-to-day support of their tasks and manage ASYV’s overall administrative activities.

Key responsibilities:
The role of the Executive Assistant is to serve as point person for the Village administration, with a primary focus on supporting the Executive Director and Village Staff by:
• Organizing and scheduling top management meetings, as well as taking accurate minutes
• Maintain Executive Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Conduct background research and provide pertinent materials to prepare Executive Director for upcoming meetings and conferences
• Act as the primary liaison person to staff, partners, board, and other organs on behalf of the Executive Director
• Manage external communication with the board, partners, and high-level public officials.
• In the absence of the Executive Director, support the acting person and ensure that all requests for action and information are responded to in a timely and appropriate manner.
• Monitor, respond to and distribute incoming and outgoing electronic and hard copy communications on behalf of the Executive Director.
• Coordinate special donor tours and events for the Executive Director
• Prepare reports by collecting and analyzing information
• Prioritize and manage multiple projects simultaneously and follow up on issues in a timely manner
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks
• Contribute to team effort by accomplishing related results as needed
• Anticipate upcoming administrative support needs with a view to enhancing time-management and minimizing rushed preparations
• Demonstrate professional discretion in all areas of work
• Prepare and coordinate Program Committee Calls and follow up on actionable items
• Stay up to date on guests’ visits and ensure that all stakeholders are aware and prepared for the tours
• Establish appropriate communication flow through the management and staff
• Assist in a wide variety of projects as assigned, and other reasonably related duties


Minimum Qualification Standards
• Bachelor’s degree in administration, law, or related field
• Minimum 2 years’ experience as an executive assistant or strong project management experience
• Exemplary planning, time management, and organizational skills with an ability to think proactively and prioritize work
• Experience turning content into well-designed presentations
• Strong communication & writing skills (via phone, email, and in-person)
• Experience exercising discretion and confidentiality with sensitive company and personnel information
• Ability to multitask
• Adaptable to changing environment
• Capable of working under minimum supervision
•

Competencies
• Self-reliant and able to work independently
• Attention to detail
• Collaboration and ability to function as part of a team
• Service excellence
• Time management, planning and organisational skills
• Multi-tasking
• Stewardship
• Results orientation/drive
• Strong verbal and written communication skills

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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