Summary
Date Posted: Wednesday, March 20 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Opportunity
Reporting to the Finance & Operations Coordinator, the Finance and Operations Assistant will lead on the transactional, administrative, operational support as required by the Business Operations team. They will support in accounting and reporting duties, as guided by the financial policies, procedures and practices and accepted local practice.

Key Responsibilities
The Finance and Operations Assistant will play a pivotal role in facilitating and supporting these key outcomes and responsibilities:
Finance
• Review all invoices that are received and prepare supporting documentation for payment.
• Review and manage outstanding payable and receivable balances, including employee advances.
• Reconcile bank accounts as needed. Process cash advances for project staff.
• Entering transactions in SUN System software.
• With support from the Contributing to submission of monthly closing activities report
• Ensure expenses are paid in accordance with Fred Hollows Foundation policies and procedures.
• Assist with organizational audits as required.
• Maintain the office filing systems and determine gaps and changes to ensure proper filing of all documents.

Administration and Operations
• Coordinate, in conjunction with the Commercial Partner, the schedule for financial payments such as raising purchase orders, payment of invoices, and support the preparation of monthly, quarterly, and annual reconciliations and accounts.
• Manage all office logistics, including office maintenance, cleanliness, local transportation, hotel reservations, and other tasks necessary for smooth office operations. The role will have direct communication with the landlord on all office related matters.
• Responsible for providing support to staff traveling internationally, including arranging airport transfers, accommodations, visa processes, and other related travel tasks as needed.
• Maintain and update the suppliers database for the Rwanda office in compliance with policies.
• Support events, conferences, meetings, and workshops with external stakeholders in collaboration with the Program team.
• Provide all administrative support including tasks such as preparing stakeholder correspondence, filling required forms, and ensuring reports are provided.
• Other duties as assigned by the Finance and Operations Coordinator.

What You’ll Need To Succeed
• Bachelor's degree in Finance, Accounting, or related field
• 3 years proven experience in a similar role working in a dynamic, fast-paced and highly collaborative environment.
• Experience supporting office and project requirements for a small and diverse team to ensure smooth business operations.
• Demonstrated experience processing payroll and liaising with key stakeholders to resolve any issues.
• Demonstrated experience contributing to procurement and contract management transactions and payment processes.
• Demonstrated experience managing transactions across multiple technology solutions.
• Prior experience in creating and maintaining project and administrative systems such as procedures, policies, files and records.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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