FORUM FOR AFRICAN WOMEN EDUCATIONALISTS (FAWE) RWANDA CHAPTER

“Supporting girls and women to acquire education for development”

REB Premises

B.P 6703

Kigali-Rwanda

Tel:0781667164

Email: info@fawerwa.org

Ref. 026/06/FAWERW

11^th June 2024

INVITATION TO BID

The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE was founded in 1992 and has its head office in Nairobi – Kenya. FAWE Rwanda Chapter started in 1997 by a group of Rwandan women whose common goal was to build the country and promote national development through girls’ and women’s education. Since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.

FAWE RWANDA CHAPTER would like to invite eligible bidders to submit bids for the following lots. Each bidder is allowed to express the interest for only one lot, otherwise all the bids he/she submitted will be rejected.

Lot 1: Hire a firm for the Website Management, photography, videography and documentaries.

Roles and Responsibilities.

• Attend all FAWE Rwanda events and take high resolution photos and videos.
• Produce high resolution photos and videos.
• Produce high resolution images and requested videos for specific stories/success stories and events gathered from the field to be posted on our website and social media platform.
• Share with FAWE Rwanda the raw materials for archives. 
• Conduct short interviews with FAWE stakeholders to post on social media when required.
• Produce annual and other FAWE documentaries when required.
• Provide livestreaming services when needed.
• In charge of FAWE Rwanda Website Management.

Required documents:

1. Official letter to the National Coordinator of FAWE Rwanda expressing the company’s interest for this lot.
2. Company profile (not more than 1 page)
3. Company Registration Certificate from RDB with core Business Management photography, videography and producing documentaries.
4. Valid Tax Clearance from Rwanda Revenue Authority (RRA)
5. VAT Certificate
6. CVs of at least 3 staff with the relevant experience and qualification
7. Samples of documentaries (videos) and photos produced not before 2021 or links to access the (at least 3 references/ certificates of good completion from Non-Governmental Organizations (NGOs).
8. At least 1 certificate of good completion in producing live streaming services.
9. At least 3 certificates of good completion for Website Management from Non-Governmental Organizations during the past 3 years (under a framework contract).
10. Proof of issuing EBM invoices.
11. RSSB certificate.
12. Technical proposal clarifying the methodology and the responsibilities of technical staff.
13. Financial proposal in Rwandan Francs (all tax included) for performing the tasks and responsibilities in the table below.

Each bidder is requested to submit the above requested documents and fill the unit cost for the services highlighted in the table below. Failing to provide any of the above-mentioned documents or quotation for any item will lead to the rejection of the bid. 

Note: Company Location shall be Kigali city.

Website Management, Video Coverage of meetings, conferences, seminars, training, workplace visits, etc. accompanied with a summarized commented video.

A) Short story videos around the activities of FAWE RWANDA

C) Translation of already existing videos/ documentaries into Kinyarwanda, English, French or Swahili.

D) Live streaming of conferences and other relevant events.

E) PHOTOGRAPHY

WEBSITE MANAGEMENT (Quotation on quarterly basis)

The successful bidder for both technical and financial offer will be given a framework contract for one-year renewable twice depending on his/her performance.

Bids submission:

Well printed, properly sealed bids must be submitted at FAWE Rwanda head Office located at Remera in REB premises, not later than 17^th June 2024 in room number 2 not later than 4:00 Pm.

Done at Kigali on 11^th June 2024

Yours sincerely,

Antonia Mutoro

FAWE Rwanda

National Coordinator