Tender Notice No: 003/T_AJP/2022
Hotel Accommodation and workshop/Conference venue in Ngoma District
CLIENT: AJPRODHO-JIJUKIRWA
SOURCE OF FUND: NPA
DEADLINE: 19th May 2022
Background and information
The "Association de la Jeunesse pour la Promotion des Droits de l'Homme et de Développement" (AJPRODHO-JIJUKIRWA) is a local Youth Organisation that works for the promotion of Human rights in Rwanda. The major role of the organization is to foster Human rights promotion and development, access to justice, governance, Economic empowerment, research, advocacy, and civil society strengthening.

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In partnership with Norwegian People’s Aid (NPA), under its Governance and democracy programmatic area, AJPRODHO is implementing the Project entitled “Public Policy Information Monitoring and Advocacy (PPIMA) in Nyagatare and Ngoma Districts” aiming at Strengthening the citizens’ active participation and empower them to influence National and Local level policies and plans for poverty reduction by promoting an active interest and engagement among Rwandan citizens and CSOs in National and Local level processes of policy formulation and implementation to ensure that policies work to deliver improved services, especially for poor Rwandans.

AJPRODHO-JIJUKIRWA is hereby inviting interested Hotels that qualify to provide Accommodation services and Workshop/Conference in the area of Ngoma District referring to the following Terms and conditions:
• Bids must be stated in Rwanda Francs;
• Bids must be in unit price.
• Bids must be specified if VAT is included or not;
• Bidders must submit valid RRA Tax clearance;
• Bidder must submit RSSB Clearance
• Bidder must have EBM to facilitate payment as per RRA regulations;
• Bids must provide three references for contracts with other companies or NGOs;
• Participation to the competition is open on equal conditions to all individuals or companies that supply hotel services;
• Successful Bidder is expected to keep the same price for the entire period of contract;

Specifications
I. Accommodation packages
Description of Service Unit price Inclusive of Taxes per room
Accommodation including Breakfast Room Category Single Occupancy Double Occupancy
Single standard/
Queen Size bed
Double room/ King
Size bed
Lunch per person Including Soft Drink
Dinner per person Including Soft Drink
Mineral Water Bottle 300ml
Soft drink/Fanta Bottle 300ml/500ml
II. Conference packages
Description Service Detail of services Price per
participant
(Inclusive taxes)
Full day workshop with a
Full-board package
• Conference Room with very good Internet connection, projector, and sound system equipment
• Flip chart stand
• Two mineral water per day
• 1 lunch and a soft drink
• Two coffee breaks (10:00am and 16:00pm) plus assorted snacks
Half a day workshop with a half-board Package
● Conference Room with very good Internet connection, projector, and sound system equipment
● Flip chart stand
● One mineral water per day
● One coffee breaks
● One lunch and a soft drink
IF EACH SERVICE IS CHARGED SEPARATELY Details
Conference Hall with capacity of 50-160 participants
Lunch per person Including Soft Drink
Coffee break per person
Bottle of Mineral Water 500ml
Bottle of Fanta 300ml
Glass of juice or Bottle of Inyange juice 500 ml -

Requirements
• Expression of interest addressed to the Chairperson of AJPRODHO
• Brief Hotel profile (not more than 2 pages);
• Full address of the bidding Hotel indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, telephone number, Post office box, and Bank account details.
• Copy of RDB certificate;
• Original or a certified copy of the tax clearance certificate 2022;
• Valid clearance from RSSB to prove filing of pension for its staff
• References of at least two similar contracts

Submission and Deadline
All required documents must be written in English and submitted electronically or physically/hard copies in Separate folders/sealed  documents  marked technical and Financial Offer to ajprodhojijukirwa@yahoo.com or at AJPRODHO-JIJUKIRWA Head Office located at Remera, KG 201 Street Rukili 2, No 16 (neighbor to AVEGA and La Croix Du Sud hospital) not later than Thursday 19th May 2022 on any working day from 8:00am to 5:00PM. Late bids will be rejected. Enquiries regarding this tender may be addressed to the Procurement Office of AJPRODHO at Remera, KG201, St Rukiri II, No 16, Tel. (+250) 783374430.
MUTSINZI MUSSA
Board Chairperson
AJPRODHO-JIJUKIRWA