Summary
Date Posted: Monday, July 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Who we are

GOT IT is a virtual store and a first-of-its kind company in Africa. GOT IT is transforming food procurement and distribution in East Africa by connecting frontier-market farmers, producers, and manufactures to formal markets. Combining off-grid cold storage technology and ISO-22000:2018 food safety certification, GOT IT is bringing East Africa's food supply chain into the 21st century.

What you’ll do

HR Assistant Job Description
• Assist the HR Lead in the day-to-day operations of the HR department.
• Develop, review and improve HR administrative systems as required.
• Maintain the HR filing systems and ensure all the HR office supplies are stocked, well maintained and properly managed.
• Maintaining the current HR database and support in keeping it up to date as directed by the HR Lead
• Receive and revise all applications forms and letters i.e. annual leave forms, salary advance request, bank loans forms etc. before submitting them to the HR Lead for approval.
• Support in creation and distribution of documents both internally and externally.
• Update HR systems by entering data accurately as directed by the HR Lead
• Update on a daily basis staff attendance
• Compile monthly reports and spreadsheets for the HR Lead this includes but not limited to Attendance, Annual leave, Overtime etc. and send them in a timely manner
• Assist in the recruitment process: Posting job ads, organizing resumes and job applications, Schedule job interviews and filing interview records as directed by the HR Lead
• Ensure background and reference checks of candidates are completed as directed by the HR Lead
• Plan, schedule and promote office events including but not limited to meetings, conferences, interviews, orientations and training sessions as guided by the HR Lead
• Prepare new employee files and ensure all required documents have been submitted by the employee
• Conduct benefit enrollment process for any new staff member as directed by the HR Lead
• Serving as a point person for all HR administrative questions.
• Orienting new employees to the organization (workstation, administrative procedures, setting up a designated log-in etc.
• Update and maintain employee benefits, employment status, and similar records
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained and recommending any corrective action
• Assist the exit interviews and ensure all termination paperwork is completed
• Assist staff members with any issues with the Health Insurance while at the Hospital.
• ISO: Ensure all HR-ISO related documents are properly filed
• Ensure the employee directory is well maintained and communicated in a timely manner
• Maintain a positive working relationship with all staff
• Other responsibilities may be assigned as needed within the scope of this role

Who we’re looking for
GOT IT is looking for an HR Assistant that is creative, lead-generating techniques, the drive to exceed and follow through with tasks.

Additional requirements:
• Terrific interpersonal skills
• Fearless and confident in working with people
• Excellent written and spoken English and Kinyarwanda skills. French will be an added value
• Great time management skills
• Excellent computer skills including but not limited to Proficient in Microsoft Word, Excel, PowerPoint, GoogleDocs, and etc....
• Advanced skills with smart phones
• Experience managing a team
• Experienced at proactively solving problems with a flexible thinking
• Ability to absorb and implement new information
• Education: Completion of Bachelor’s degree in Human Resources, Organizational Psychology, Business Administration or a related discipline along with knowledge of Rwanda labour law
• Be familiar with the regulations and market practice of Rwanda.
• Job experience: Minimum 3 years of previous relevant work experience



Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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