Summary
Date Posted: Friday, February 03, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Office Assistant

Job Purpose
To provide secretarial and administrative support to the business.

Nature And Scope
Reporting to the Financial Accountant, the job holder will be responsible for telephone control, typing of correspondences, and filing of documents.

Key Responsibilities
• Dealing with correspondences.
• Office management.
• Creating and maintaining up-to-date records through filing and archiving, while ensuring the safety and confidentiality of such records
• Data capture and typing accurate correspondences and reports.
• Accurate and organized filing of documents.
• Ensure timely correspondence with the Head Office.
• Receiving and dispatching of correspondences in the company and to the clients.
• Assists in other duties as needed, and as directed. Knowledge, Experience And Qualifications
• Higher Diploma in Secretarial Studies.
• Bachelor’s degree in Business Administration, Management or Communication is an added advantage.
• Working experience of at least 1 year in a similar role.
• Demonstrated proficiency in computer/software packages e.g. Microsoft Word, Excel, and PowerPoint etc.
• Ability to use office and communications equipment/systems such as phones, e-mail, scanners, etc.
• Ability to maintain confidentiality and high integrity.

Key Competencies For The Role
• Strong interpersonal skills and ability to work in a team-oriented and collaborative environment.
• Ability to work in a fast paced and highly entrepreneurial environment.
• Excellent written and verbal communication skills including note taking and summarizing skills and the ability to communicate well at all levels in a clear, appropriate and timely manner.
• Demonstrated ability to prioritize and handle multiple critical projects and assignments.
• Strong attention to detail and high level of accuracy.
• Strong team player with excellent leadership skills.

Performance Standards
• Strong work ethic.
• Neat, accurate, well thought efficient work output.
• Well organized, keen listener, and always alert.
• Records and files kept up to date and easy to retrieve.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Professional Certificate

Job application procedure
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