Summary
Date Posted: Friday, September 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Procurement Specialist
Level:3.II
Job description

1. Prepare the annual procurement plan
• Collect information on tenders to be issued in a given financial year;
• Participate in the planning and budgeting process of the institution;
• Prepare the procurement plan;
• Submit the procurement plan to management for approval;
• Submit the procurement plan to RPPA and ensure its publication.

2. Execute procurement plan
• Follow up the timely preparation of technical specifications/ToRs;
• Prepare tender documents;
• Produce tender notices;
• Distribute tender documents and receive bidders;
• Open and evaluate bids;
• Prepare notification letter for bidders and recommend contract awards.

3. Ensure proper contract administration
• Organize and participate in contract negotiation;
• Provide information/support documents for contract drafting to the staff in charge of legal affairs;
• Follow-up contract execution and completion in collaboration with the user department;
• Prepare certificates of completion for suppliers;
• Serve as secretary to the institution tender committee;
• Ensure effective contract related management by end users.

4. Ensure the implementation of procurement laws and regulations.
• Produce and submit timely monthly report to RPPA on procurement plan progress;
• Produce procurement report as required by a funding institution or donor;
• Facilitate procurement audit;
• Ensure a proper and safe filling system for procurement information;
• Submit periodical reports to the Permanent Secretary;
• Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.).

Minimum Qualifications
• Bachelor's Degree in Law with Charted Institute of Procurement and Supply (CIPS)
3 Years of relevant experience
• Bachelor's Degree in Civil Engineering with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Law with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Economic with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Procurement with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Accounting with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Finance with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Management with procurement professional certificates
3 Years of relevant experience
• Master's Degree in Procurement with procurement professional certificates
1 Year of relevant experience
• Bachelor’s Degree in Public finance with Charter Institute of Procurement and Supply (CIPS)
3 Years of relevant experience

Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Knowledge of procurement techniques as well as in market practices
• - Experience of working with E-government, procurement system or other procurement software
• Resource management skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Analytical skills;
• A transition period for professional certificate requirements in three (3) years starting from 1/7/2022. However, a new entrant without the required professional certification for a given job position shall not eligible, one (1) year before the expiration of transition period.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
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