Summary
Date Posted:Monday, April 24 2023, Base Salary: Not Disclosed

JOB DETAILS:

AU Values
• Respect for Diversity and Team Work
• Think Africa Above all
• Transparency and Accountability
• Integrity and Impartiality
• Efficiency and Professionalism
• Information and Knowledge Sharing

Organization Information
Reports to: Recruitment Officer
Directorate/Department/Organ : Human Resources Management
Division : Division : HR Shared Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Number of Positions: 2
Job Grade: GSA5
Contract Type: Regular
Location: Addis Ababa, Ethiopia

Purpose of Job
To provide frontline operational support in the recruitment of staff for AU Commission Departments/Directorates. Participate in recruitment processes and activities to ensure the smooth running of all recruitment procedures.

Main Functions
• Provides timely operational support;
• Plans and prepares draft operational work schedules and follow up implementation;
• Coordinates and/or Engages in technical assistance and/or logistical work;
• Provides support for the creation, improvement and maintenance of operational processes and systems;
• Prepares office communication and drafts reports;
• Handles communication at operational level and provides update;
• Provide support for the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc

Specific Responsibilities
• Provide support for the provision of comprehensive first line information about recruitment to departments and responding to recruitment related queries in a responsive and client focused manner;
• Coordinates the scheduling and organizing shortlisting and interview sessions for client departments
• Makes logistical and administrative arrangements for shortlisting and interview exercises for panels and candidates;
• Delivers accurate shortlisting and Interview reports using success factor;
• Conducts follow up on recruitment decisions to ensure their timely implementation;
• Prepares weekly activity report of shortlisting and interview for submission to the recruitment officer
• Ensures reference checking for successful candidates;
• Provides support for processing appointment decisions by submitting all relevant and complete documents to the appointing authority.
• Creates contracts on SAP upon appointment of successful candidate;
• Undertakes clerical and administrative work related to recruitment;
• Coordinates travel for fly-in candidate;
• Maintains candidate database and ensures record keeping for all recruitment activities;
• Academic Requirements and Relevant Experience
• A Diploma in Human Resource Management, Administration or any other related field with five (5) years’ experience in administrative work in similar international organizations.
Or
• Candidates with Bachelor’s degree are required to have two (2) years’ experience in administrative work in similar international organization.

Required Skills
• Knowledge in SAP success factor is desirable
• Planning and organizational skills
• Negotiation and interpersonal skills
• Communication and report writing skills
• Computing skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish) and fluency in another AU language(s) is an added advantage

Core Competencies
• Teamwork and Collaboration;
• Accountability awareness and Compliance;
• Learning Orientation;
• Communicating Clearly;
• Functional Competencies
• Trouble shooting;
• Job Knowledge and information sharing:
• Task Focused;
• Continuous Improvement Awareness;

Tenure Of Appointment:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration:
Indicative basic salary of US$ 12,834.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.




Job Experience:No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
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