REQUEST FOR EXPRESSION OF INTEREST National Participatory Village Planning Framework

Government of Rwanda - Spark Microgrants

Reference No: SPK-NFP-JULY-2023

Location: Kigali, Rwanda

Closing date: 18^th August 2023 at 05:00 PM CAT (Late bids will be rejected) 

Dear Prospective Consultant/Company,

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The Government of Rwanda in collaboration with Spark Microgrants is pleased to announce the initiation of a project aimed at developing a comprehensive national participatory Village Planning framework. As part of this endeavor, we are seeking qualified and experienced consultants/companies to express their interest in providing their expertise and services for this project.

1. Background:

Village planning plays a crucial role in the sustainable development and growth of rural communities. It involves engaging local stakeholders, including community members, government agencies, and non-governmental organizations, in the decision-making processes that shape their villages' future. By encouraging active participation, village planning ensures that development initiatives align with local needs, aspirations, and available resources.

2. Objective:

The primary objective of this project is to develop a national participatory Village Planning framework that can be adopted and implemented across the country. The framework should facilitate the following:

• Encourage active community participation and consultation in village planning processes. 
• Promote inclusivity by engaging diverse stakeholders, including marginalized groups and vulnerable populations.
• Facilitate the identification of community priorities, needs, and aspirations. 
• Enable the integration of environmental sustainability and climate resilience in village development plans.
• Provide guidelines and methodologies for effective implementation, monitoring, and evaluation of village plans.
• Foster collaboration and coordination among relevant government agencies, NGOs, and community-based organizations.

3. Scope of Work:

The selected consultant/company will be responsible for the following tasks: 

• Conduct a comprehensive review of existing village planning frameworks and best practices, both nationally and internationally.
• Conduct a comprehensive review of existing policies, strategies, and best practices related to participatory village planning, both nationally and internationally.
• Assess the current institutional and governance structures in place for village planning and identify any gaps or areas for improvement.
• Engage in consultations with relevant stakeholders, including government representatives, community leaders, and civil society organizations.
• Identify and recommend appropriate tools, methodologies, and indicators for needs assessment, vision setting, goal formulation, action planning, and monitoring and evaluation within the framework.
• Collaborate with government officials, community representatives, and technical experts to finalize the framework document, incorporating their inputs and feedback.
• Develop training materials and conduct capacity-building sessions for government officials, community leaders, and other stakeholders on the implementation of the framework. 
• Develop a participatory Village Planning framework that aligns with the unique needs and context of our country.
• Deliver training workshops and capacity-building sessions for key stakeholders involved in village planning processes.
• Support the piloting and rollout of the framework in selected villages, providing technical guidance, monitoring progress, and identifying any challenges or opportunities for improvement.
• Prepare regular progress reports, including key findings, recommendations, and lessons learned, to be submitted to the relevant government authorities and stakeholders. 
• Develop a Participatory Village Planning Communication strategy

4. Expression of Interest/Profile: Interested consultants/companies are invited to submit an Expression of Interest (EOI) that includes the following information:

• Company profile, including relevant experience in village planning, community engagement, and participatory development approaches.
• Demonstrated expertise in designing and implementing similar projects in the past. 
• Description of the proposed approach, methodology, and work plan for developing the national participatory Village Planning framework.
• Key personnel who would be assigned to the project, along with their qualifications and experience.
• A list of references from previous clients for similar projects. Any additional relevant information that showcases your capabilities and distinguishes your proposal.

5. Submission Details:

Please submit your profile/ Expression of Interest electronically, in PDF format, to procurement@sparkmicrogrants.org and you can also upload your profile on https://sparkmicrogrants.bamboohr.com/careers/72 no later than 18.08.2023. Late submissions will not be accepted.

6. Evaluation and Selection of submitted profiles:

The evaluation of the profiles will be based on the following criteria:

• Demonstrated experience and qualifications in village planning and participatory development within Rwanda
• Technical approach and methodology proposed for developing the Village Planning framework.
• Previous experience in working with diverse stakeholders and facilitating participatory processes.
• Proposed work plan and timeline for completing the project.
• Availability and qualifications of key personnel.
• References from previous clients.

7. Timeline:

The anticipated timeline for the project is as follows:

Submission of Profile/ Expression of Interest Submission Deadline: 18.08.2023

We look forward to receiving your profile and evaluating your proposal. Should you have any questions or require further clarification, please contact Catherine Byabashaija at catherine@sparkmicrogrants.org or +250 788 893 888.

Sincerely,

Gilbert Nsabimana

Country Director, Spark Microgrants

Rwanda