Request for Proposal (RFP)- Water Supply for Spray Teams

About Abt Associates:

Founded in 1965, Abt Associates is a mission driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.

With a global staff of more than 3000, and in over 60 countries, Abt Associates is recognized as an engine for social impact, fueled by caring, curiosity, and cutting-edge research that moves people from vulnerability to security. Whether it's welfare or weather disasters, the environment or economics, agriculture or HIV and AIDS, Abt Associates addresses the world's most pressing issues, and is known for its rigorous approach to solving complex challenges.

Approximately 51% of our staff has graduate degrees; one in six has a doctorate. Examples of Abt Associates work include nationally recognized research, evaluation, and technical assistance to improve efficiency of health care systems, effectiveness of government housing programs, the production of food, and the measurements of public opinion, and international public health.

Abt Associates has been ranked among top 20 global research firms and one of the top 40 development innovators.

About the PMI Evolve Rwanda Project:

The U.S. President’s Malaria Initiative (PMI) Evolve Project was awarded to Abt Associates on December 19, 2022. The purpose of this contract is to support PMI, as well as U.S. Agency for International Development (USAID) Missions and Bureaus, with the planning, implementing, and monitoring of malaria vector control programs, including indoor residual spraying (IRS), insecticide-treated mosquito nets (ITNs), and larval source management (LSM). PMI Evolve will strengthen the capacity of local institutions, including national malaria programs (MOPDD), district health offices, and research institutions to independently conduct vector control programs. PMI Evolve is also responsible for entomological monitoring and conducting operations research on new vector control innovations. PMI Evolve will incorporate gender equity and social inclusion (GESI) and climate change initiatives as cross-cutting themes with the overall goal of ending malaria faster. Activities are carried out in full collaboration with the Rwanda Biomedical Center /Malaria and Other Parasitic Diseases Control. 

To facilitate those activities, the PMI Evolve Rwanda Project is inviting interested, registered, reputable, experienced, and capable professional local companies to tender for the following RFP below:

• RFP No: 02/024/2024 - Water Supply for Spray Teamsin Nyagatare District
• RFP No: 02/025/2024 - Water Supply for Spray Teamsin Kirehe District
• RFP No: 02/026/2024 - Water Supply for Spray Teamsin Ngoma District

Interested local companies with demonstrated capacity and experience of having carried out similar service with reputable public and private organizations are requested to submit their bids.

Instructions to bidders

• All documents submitted in response to this RFP, as well as all related correspondence, will be in English.
• Offerors are required to fully review all instructions and specifications contained in this RFP. Failure to do so will be at the offeror’s risk. Offerors are encouraged to only bid for bids which they have professional experience and capacity.
• All documents with required certifications should be valid at the date of the award and all offers must include:
• The owner’s name / business name, e-mail, physical address, and phone number.
• Copy of Company Registration Certificate.
• Copy of Tax Clearance Certificate from Rwanda Revenue Authority (RRA).
• Copy of Contributions Clearance Certification from Rwanda Social Security Board (RSSB)
• Certificate of Electronic Billing Machine (EBM) issued by RRA.
• Financial offer clearly indicating Price and VAT separately for of coverage each service offered in the RFP.
• At any time prior to award of the contract, should Abt Associates deem it necessary to change the RFP provisions, it will provide such amendment(s) in writing. No oral instructions by any person will in any way be considered to limit, exclude, modify, or otherwise affect any terms or conditions of this solicitation, and no supplier shall rely on any such instructions.
• All responses to this RFP shall be submitted via email to PMI_EvolveRwanda@abtassoc.com or Drop box at the issuing address above.
• Quotes from Offeror(s) on US government debarred list will not be considered.
• A bidder is not eligible if the bidder has been debarred by the Rwanda Public Procurement Authority because:
• The bidder has been prosecuted and found guilty in court including any appeals process on corruption charges, fraud, money-laundering or any other such illegal activities.
• The bidder is bankrupt.

The bidder has been excluded in accordance with regional or international conventions.

1. The bidder has a conflict of interest.
2. The bidder is a government owned enterprise which cannot establish that i) it is financially autonomous ii) operates under commercial law iii) is not a dependent agency of the purchaser.
3. The bidder is regulatorily compliant (registered with the appropriate professional bodies and fully paid up in all tax and social security obligations).
4. Bidder shall submit offer(s) with the following naming convention:

Email subject line (no space before/after dashes “-“):
RFP# 02/024/2024 -Your company name

RFP# 02/025/2024 -Your company name

RFP# 02/026/2024 -Your company name