Request for Proposals (RFP) of Group Medical Insurance for CIAT (The International Center for Tropical Agriculture) Employees in Rwanda

Organization Overview

CIAT is an international not-for-profit organization that is part of CGIAR, a global research partnership uniting organization engaged in research for a food secure Future.  CIAT mandate is to reduce hunger and poverty, improve human nutrition in the tropics through research aimed at increasing eco-efficiency of agriculture.

CIAT has different projects across Africa, with its main regional office for Africa based in Nairobi, Kenya with Sub Regions office in Rwanda, Uganda, Tanzania, Malawi, Zimbabwe, DR Congo, and Zambia.

1. Purpose and Eligibility

1.1. Purpose

The Purpose of this RFP is to invite prospective Offerors to submit separate proposals for Group Medical Insurance for Approximately 29 Employees plus up to Four (4) Dependents for each employee in 2024.

The Provider must be established in Rwanda and able to prove that it has sufficient capacity to extend services to the locations referenced in the RFP. The Medical Coverage proposed should be define and include the type of coverage for both in/outpatient for individual and family: The type of coverage for maternity, pre-existing conditions and including the pre-existing chronic diseases, vision, dental and any other services that the company offers.

1.2. Eligibility

The procurement is open to offers from Organization incorporated or legally registered under the laws of the Republic of Rwanda.

2. General Information       

2.1. Original RFP Document

CIAT shall retain the RFP, and all related terms and conditions exhibits and other attachments, in original form in an archival copy. Any modification of these, in the offeror’s submission or subsequent contract, is ground for immediate disqualification.

2.2. RFP Provisions

1. All information provided in this RFP is offered in good faith. CIAT makes no certification that any item is without error. CIAT is not responsible or liable for any use of information or for any claims asserted there from.
2. This RFP under any circumstances does not Commit CIAT to pay any cost incurred by the offeror in the submission of a proposals. This is the Offeror's responsibility.
3. All Materials Submitted in response to this RFP shall become the property of CIAT upon delivery to CIAT.
4. Additional documentation may be required prior selection.
5. All proposals in response to this RFP and other communications related must be in English.

2.3. Schedule of Events

The Following Schedule applies to this RFP but may change in accordance with CIAT needs or unforeseen Circumstances. Any changes made to the stated timeline will be announced as a formal modification to RFP.

Any proposal received after the deadline for submission of the proposal, pursuant to the close deadline for the submission of the proposal, will be rejected.