Vacancy title:
Secretary/Assistant to the Administration Section

Jobs at:
Delegation of the European Union to the Republic of Rwanda

Deadline of this Job:
5PM on the 1st May 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
The mandate of the EU Delegation to Rwanda is to represent the European Union in Rwanda and ensure the follow-up of bilateral relations in the areas of political, economic, trade and external assistance cooperation. Plus, maintain and increase the visibility, awareness and understanding of the EU and its mission and values. Furthermore, to supervise long-term programming of aid and the management of programmes and projects within the framework of EU external aid management and introduce Rwanda to European citizens.
Employment Opportunity with the European Delegation in Rwanda
Position: Local Agent: Secretary/Assistant to the Administration Section
Duty Station: The Delegation of the European Union to the Republic of Rwanda in Kigali
Reports to: Head of Administration

Job summary:
The Delegation to the European Union to Rwanda is currently seeking a candidate to fulfil the position of Secretary/Assistant to the Administration Section to assist in all aspects of secretarial and administrative work.

Functions and Duties:
Secretariat Support:

• Provide secretarial and logistical support to the Head of Administration.
• Draft letters and notes regarding administrative issues
•  Administration of staff related matters
  Building Management and logistical arrangements
• Management of maintenance, service and accommodation agreements
• Maintain close contacts with service providers
• Assist with procurement procedures
• Registry and follow-up of purchase orders
  Record management for the administration and financial transactions
  Management of Travel Arrangements
• Responsible for the travel arrangements as booking flights and accommodation
• Responsible for management of the vehicle fleet & drivers requests.
  Assistance and Support to Officials and Contract Agents:
• Contact point for Newcomers and Homewards

Other administrative tasks can be requested by the hierarchy
Selection Criteria, minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under local law;
• Has a satisfactory knowledge of English, Kinyarwanda and French;
• Minimum of 3 year’s recent experience working in an administrative support capacity with a strong focus on client service

.
The following will be considered an asset:

• Senior or experienced secretarial experience
• Experience with working at an Embassy or International Organisation
  Competence valued in the position:
• Demonstrates an interest in and understanding of others.
• Listens, consults others and communicates proactively.
• Supports and cares for others.
• Develops and openly communicates self-insight such as an awareness of own strengths and weaknesses.’
• Writes clearly, succinctly and correctly.
• Writes in a well-structured and logical way.
• Structures information to meet the needs and understanding of the intended audience.
• Sets clearly defined objectives.
• Plans activities and projects well in advance and takes account of possible changing circumstances.
• Manages time effectively.
• Identifies and organises resources needed to accomplish tasks.

Language:
Excellent command of English is required (C1), good knowledge of other languages is a plus, like French, Kinyarwanda.
We offer
We offer a post of Secretary. In this position, the candidate has the opportunity to work in an international recognised organisation with a favourable working environment and conditions. We offer a competitive position with benefits, such as additional pension scheme and medical insurance, this is offered to employees and their families under certain conditions.

Job application procedure
To apply
Email: info.sandberg@gmail.com
E-mails that exceed 2MB will not be considered.
Or deliver it to;
Sandberg Ltd,
KG 599 ST 22 Remera
Kigali, Rwanda
CLOSING DATE IS 5PM on the 1st May 2018
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.