Summary
Date Posted: Tuesday, March 19 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
• The Teaching Learning Materials (TLM) Procurement Officer plays a crucial role in supporting and facilitating the workflow of activities related to TLMs within REB. This role will be responsible for ensuring a timely and thorough procurement process for TLM materials (textbooks and supplementary materials) by liasing with vendors, Corporate Department and REB. The TLM Procurement Officer will be involved in various tasks related to the procurement, contract management and amendments, maintenance of transactions, and distribution of teaching and learning materials to schools. This position will be physically stationed in REB in the Corporate department and will report to a Senior Staff of the USAID IKT project.

Essential functions include, but not limited to the following:
1. Procurement and Contract Management:
• Assist in the procurement process of teaching and learning materials, including textbooks, and supplementary materials.
• Coordinate with vendors and suppliers to ensure timely delivery of ordered materials and resolve any discrepancies or issues.
• Contribute to the specifications for TLM contracts, including quantity, quality standards, delivery timelines, and pricing structures.
• Follow up closely with the Corporate Department on Draft contracts that outline the specifications, responsibilities, and obligations of all parties involved.
• Ensure compliance with legal and regulatory requirements such as deadlines governing procurement processes.
• Follow up on the proper execution of TLM contracts, including the signing of agreements by authorized representatives from both parties on time.
• Establish mechanisms for ongoing monitoring and performance evaluation to track vendor compliance with contractual obligations.
• Conduct regular inspections and quality checks of delivered TLMs to verify adherence to specifications and standards.
2. Contract Amendments:
• Facilitate the timely renewal or extension of contracts as needed.
• Document all contract amendments and updates in accordance with established procedures and record-keeping practices.
3. Distribution:
• Work closely with the curriculum department to determine the appropriate allocation and distribution of TLMs.
• Assist in the preparation and distribution of TLMs, and other instructional materials for schools.
4. Documentation and Reporting:
• Assist in the preparation of cost estimates, and expenditure reports related to TLM procurement and management.
• Maintain comprehensive records of all transactions, including purchases, and distributions of TLMs.
5. Liaise with IKT project:
• Maintain close collaboration between REB and IKT project at all times.
• Attend and actively participate in IKT project update meetings, planning sessions, and other key relevant activities that help ensure synergy between REB and IKT.

Qualifications
The candidate for the position of Teaching and Learning Materials (TLM) Procurement Officer shall have at a minimum the following qualifications:
Education:
Bachelor’s degree required.

Skills and Experience:
• Bachelor’s degree in education/business administration, or related field.
• 5-6 years’ previous experience in resource management, procurement, and inventory control is a plus.
• Experience with Teaching and Learning Materials supply chain is a plus.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in computer applications, including MS Office.
• Ability to work collaboratively in a team environment and adapt to changing priorities.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Additional Information
• Please Note: Please note that only shortlisted candidates will be contacted. This position is not eligible for relocation or posting allowances and the salary will be paid in Rwandan francs.
• Application Link: Click here 
• Job closing date: March 23, 2024
• EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace and offers a supportive work environment, competitive salary, and excellent benefits. Women are encouraged to apply.

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