Tender Notice For The Annual Provision Of Fuel To Right To Play 2022-2023
Background
Right To Play is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we helped 2.3 million children last year to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse. We are the only global development organization focused exclusively on using play to transform the lives of children and youth impacted by poverty, war, disease and inequality.

Established in 2000, Right to Play reaches children through experiential programming in 15 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our headquarters in Toronto, Canada; London, UK and eight national offices across Europe (Germany, The Netherlands, Norway, Sweden, Switzerland, UK) and North America (Canada, US).

Right To Play hereby invites all eligible national bidders to submit their Expression of Interest (EOI) to supply Fuel for the year 2022-2023.

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 Quality specifications, scope and requirements 
Right To Play Rwanda would like to engage suitable service providers to submit financial proposal for the Provision of fuel for its motorbikes and vehicle for its office in Rubavu, Ruhango, Kayonza Projects and Kigali country office for a period of one year. 
 

Service Provider core responsibilities and obligations: 
The selected provider will be committed to provide services with due diligence, efficiency, timely delivery according to expected standard of professional and commercial requirements 

The purchase price of the Product will be the prevailing pump price that will be given by RURA off the agreed discount. The price will be always quoted in Rwandan Francs, all taxes included. 


The selected provider will provide fuel to: 
3 Vehicle (Kigali country Office) 
1 vehicle and 4 motor bikes (Ruhango project) 
1 vehicle and 3 motor bikes (Kayonza Project) 
1 Vehicle (Rubavu Project) as per request through periodical prepayment or post  
Payment depending on the negotiation   

The selected provider will be refilling RTP cars and motorbikes upon presentation of consumption card and provide receipts and reconciliation will be done on a monthly basis upon a report submitted to the Finance staff of the base. If the supplier does not use cards, it’s important to disclose in the bid their means for fuel management in as far as prepayment concerned. 

 Terms Of Services For Selected Suppliers 
Supplies order:  Right To Play will pay a certain amount of money for a specific period of time, subject to reconciliation every month.  
Transport and delivery:  Once prepayment is not applicable, RTP will issue an LPO    the selected supplier. Refilling is done to any petrol station of the selected supplier upon presentation of the consumption card. 
Invoicing and payments: Selected provider will submit an invoice to RTP on a monthly basis, when prepayment is not a case, with all required supporting documents: copy of Purchase Orders (one or many depending on how many Purchase Orders were done in the month), delivery notes signed by the Client, invoices including EBM receipt.  Payments will be done through bank transfer within 15 working days following reception of the invoice. 
 

Offers - Administrative Requirements 
Services providers are required to submit the following documents with their offers: 

Company profile  
Company registration certificate 
Valid tax registration certificate from Rwanda Revenue Authority 
Valid clearance from RSSB 
Valid tax clearance and proof of EBM use from Rwanda Revenue Authority. 
Having at least 2 years of experience in the field 
Reference from former or current clients for past 2 years. 
 
Submission Procedure
Interested bidders must submit their well-presented bids to Right To Play Rwanda via rwandaprocurement@righttoplay.com The subject of your e-mail must entitled “Expression Of Interest For The Provision Of Fuel–To Right To Play Rwanda For 2022/2023”  

Offers Requirements 
Service providers must submit the following details for offered items 

Competitive advantage additional services apart from fuel provision) eg: car wash services, minor repair, air pressure 
Format must show prices as follows 
Unit price 
VAT 18% 
Total unit price 
Quotations must be submitted in English in one original copy and two copies 
Quotations must have a validity of 60 days from submission of offers. 
Any incomplete offer will be subject to immediate rejection 
Done in Kigali, August 8, 2022 

MARY KHOZI 

Country Director 

Right To Play Rwanda