Tender Notice

The Japan International Cooperation Agency (JICA) Rwanda Office JICA Rwanda is looking for consultants to operate and manage Musanze or Huye Innovations Hubs as Hub Experts.

Terms of Reference:

Under the guidance of the Project Secretariat, RISA, the Project Members, the Consultant is expected to provide following services, including but not limited to.

• Program Management and Accounting Support duties.
• Work closely with the general contractor on cross-functional teams, and to develop scope deliverables, required resources, work plan, budget, and timing for new initiatives.
• Manage program and project teams for optimal return-on-investment, and coordinate and delegate cross-project initiatives.
• Analyze, evaluate, and overcome program risks and program report for management and stakeholders.
• Concept development, preparing letters, presentations, and reports.
• Event preparation, management, and coordination
• Generating the ideas of the events to the implementation's success
• Prepare content all training materials according to curriculum.
• Facilitator setting up Task on Trello and inviting Fellow.
• Physical Training
• Collaboration with assistants
• Develop and manage the budget for projects and be accountable for delivering against established business goal/objectives.
• Working and managing the event budget with the finance team where necessary
• Daily bookkeeping
• Accounts payable and receivables
• Grant reporting
• Monitoring day-to-day costs
• Working on financials year budgets
• Technical and Facility Management duties
• Develop a detailed working plan with each of the facilitators.
• Review all material by facilitators.
• Solicit and respond to feedback from participants and other facilitators.
• Contribute (with the Practice Lead) to the ongoing development of the curriculum.
• Attend all agreed meeting which may include staff meeting, one-on-one with reporting participants and weekly meetings with the team.
• Revise and review the tenants project and coaching sessions.
• Ensure smooth implementation of the project.
• Support and mentor (Including pairing) Participants.
• Perform code reviews.
• Perform technical check-ins with participant.

Other details of the Terms of Reference are available in the Request for Proposal documents.

Conditions of the Service Agreement:

The successful consultant will sign a service agreement with Japan International Cooperation Agency (JICA) Rwanda Office.

The eligibility criteria are detailed below:

• Experience working with innovation/incubation hubs and project management
• Proficient in basic computer skills including Word, Excel, and PowerPoint
• Good written and verbal communication and presentation skills in English
• Being proactive and ability to work both independently and work collaboratively with different stakeholders
• Ability to handle multiple tasks while managing projects and building partnerships
• Excellent prioritization and time management skills with strong attention to detail
• High degree of interpersonal skills with the ability to manage relationships at all levels both internally and externally
• Strong organizational skills, professional maturity, and sensitivity to working within different cultures

Experience and knowledge in using ICT to support different areas (e.g., agriculture, health, education, finance, energy sectors, etc.) will be an advantage.

Interested candidates must send email to rw_oso_rep@jica.go.jp and request detailed Request for Proposal by 20 June 2025 or collect hardcopy documents from JICA Rwanda Office anytime from Monday to Thursday between 8:00-17:00 and Friday between 8:00 and 12:00 before the aforementioned deadline.

As there are two different opportunities; interested candidates must clearly choose between Huye and Musanze Innovation Hubs.

The deadline to submit proposals is on 30 June 2025 by 10:00.