TENDER FOR PROVIDING SERVICES RELATED TO THE ESTABLISHMENT AND MANAGEMENT OF AGROFORESTY TREES NURSERY IN RUTSIRO DISTRICT

TERMS OF REFERENCE  

1. Introduction

Rwanda Organic Agriculture Movement (ROAM) is a National Umbrella Organization established in 2007 to respond to the needs expressed by different stakeholders in the agro ecology/organic sector (producers, farmers, processors, exporters and importers) to have an organized and more focused movement to spearhead the stimulation, development and promotion of the agro ecology/ organic sector in Rwanda. ROAM started to operate as a legally registered non-governmental organization in 2014. ROAM has a mandate to promote the agro ecology/organic sector in Rwanda and intervenes in activities related to raise awareness amongst the population on the benefits of agro ecology/organic agriculture, provide capacity building to organic value chain actors, strengthen synergies and networking amongst the agro ecology/organic value chain actors, advocate for mainstreaming agro ecology / organic into National agriculture policies, strategies and programs.

ROAM’s Vision

Vibrant and Sustainable Organic Agriculture Systems that contribute to a Healthy environment, better livelihood, food security, Safe nutrition and a Growing consumer market.

ROAM’s Mission

Develop and Promote the Ecological Organic Agriculture (EOA) as a Farming Method that Sustains the Health of Soils, Ecosystems and People.

2. Justification

Agroforestry systems play a vital role in soil health improvement. By introducing a diverse range of tree species, we aim to enhance soil fertility, reduce erosion, mitigate the impact of climate change on agricultural productivity as well as promote biodiversity and enhance ecosystem.

ROAM is implementing a landscape restoration project under the TerraFund for AFR100 program entitled “Landscape Restoration for Resilient and Sustainable Farming Systems in Rutsiro District”. The promotion of agroforestry farming system in Rutsiro District will address challenges related to land slide, soil fertility, climate change and food insecurity. The project will empower farmers with knowledge & skills related to sustainable agroforestry farming practices and provide employment opportunities for the local communities, thereby improving their livelihoods.

In line with the above, ROAM is seeking to engage a qualified service provider to offer services related to establishment and management of agroforestry tree nursery in Rutsiro District. 

3. Scope of the work

3.1. Overall Objective

The project objective is to secure biodiversity and carbon benefits while simultaneously

strengthening the resilience of livelihoods through forest landscape restoration and the upscaling of clean technologies in Rutsiro district. The project will advance restoration of the degraded forest landscape, enhancing both productive and environmental values. It will work concurrently in the major elements of the landscape - rehabilitating forests and biodiversity within the existing reserves, enhancing sustainable land management on agricultural lands, and increasing the productivity of an expanded woodlot. In addition, planted fruit trees are further expected to diversify revenue streams, as well as provide a source of food for local consumption.

4. Expected output/deliverables 

• The Service provider will establish an agroforestry tree nursery in the identified site in Rutsiro District
• The Service provider will grow a total number of 140000 agroforestry tree seedlings ready to be planted.
• Tree Species to be produced include:

Leucaena diversifolia(29,398 seedlings),Mangifera indica (16,940 seedlings), Persea Americana (18,500 seedlings),Calliandra calothyrsus (26,982 seedlings), Ficus thonningii (7,000 seedlings), Grevillea robusta(21,500 seedlings),

Bambusa vulgaris (10,830 seedlings), Markhamia lutea(8,850 seedlings). 

• The service provider will produce and avail the tree seedlings ready for planting as per below schedule:
• End September 2024: 84000 seedlings
• End September 2025: 56000 seedlings  
• The service provider will engage the local community for different activities related to the nursery establishment and management in the identified nursery site
• The service provider will generate regular reports on the nursery activities & operations and community engagement as per the request.
• The service provider will work closely with ROAM in branding nursery site
• The service provider will transport seedlings to the planting site
• The service provider will replace damaged seedlings during transportation 

5. Requirement/Qualifications 

• Have at least 4 years of working experience in agroforestry tree nursery establishment and management
• Provide proof of services rendered related to nursery establishment and management
• Have capacity to provide regular reports as per request
• Have knowledge of different tree species, their growth requirements and optimal nursery practices by maintaining high quality standards in seedling production
• Demonstrated ability to engage with local communities and stakeholders. 

6. Timeline

The assignment will be undertaken in 24months.

7. Application Process:

Interested candidates should submit the following:

1. Technical proposal covering the following components:
2. Their understanding of the assignment based on the terms of reference such as Interpretation of the objectives in the ToRs
3. Justification of the contractor's strategy for providing the services put out to tender in accordance with the timeframe.
4. Financial proposal showing the total cost for providing the service.
5. Contractors relevant supporting documents (including accreditation certificate)

8. Deadline of submitting proposals

If you believe you are the right candidate for the above tender service and can clearly demonstrate your ability to meet the indicated qualifications, then submit the above-mentioned documents to Rwanda Organic Agriculture Movement at careers@roam.org.rw with the subject heading: “TENDER FOR THE ESTABLISHMENT AND MANAGEMENT OF AGROFORESTY TREES NURSERY IN RUTSIRO DISTRICT”. 

Deadline for applications is 4^th February 2024. 

Done at Kigali, on 30^th, January 2024

Approved by:

Lise Chantal DUSABE

Chief Executive Officer