Terms of Reference (TORs) for Trócaire Supplier Selection 2022 – Supply and Delivery of Polyethylene water tanks (5m3)
Organization Trócaire Rwanda
BHC Building, 260 Bvd de l’Umuganda, Kacyiru, P.O. Box 2040,
Kigali, Rwanda
Tel : (+250) 0252 502663 / (+250) 0252 502664
www.trocaire.org
Reference Selection of additional supplier for the procurement Supplier list of Trócaire
Assignment Request for Expression of Interest (EOI) for the supply and delivery of Polyethylene Water Tanks (5m3)
Contact for clarification(s) Any questions regarding this EOI should be directed to inforwanda@trocaire.org not later than Wednesday 3rd August 2022.

Release Date Friday 29th July 2022
Due date Monday 8th August 2022 at 16:00 hours
Background
Trócaire is the official overseas development agency of the Catholic Church in Ireland, established in 1973 and currently has presence in more than 17 countries in Latin America, Africa and Asia including Rwanda. Trócaire has been operating in Rwanda since 1994 and is currently implementing a 5-year Strategic plan from 2016-2020 focused on 3 programme pillars: Resource Rights, Women’s Empowerment and Preparing and Responding to Emergencies. Trócaire does not implement programme directly. Instead, the organization works in partnership with local civil society and Catholic Church organisations in 7 districts in Rwanda namely Nyamagabe, Nyaruguru, Nyanza, Rulindo, Gakenke, Kirehe and Nyagatare.

As part of its Resource Rights Programme pillar, Trócaire in collaboration with partners supports communities across 7 target districts, namely Nyamagabe, Nyaruguru, Nyanza, Rulindo, Gakenke, Kirehe and Nyagatare to put in place infrastructures to harvest and store rainwater for use in agriculture and the household needs. In this regard, Trócaire would like to sign a framework agreement with a company for the supply and delivery of Polyethylene Water Tanks (5m3) to partners in target districts in 2022.
In line with its Procurement and Supply Chain policy, Trócaire Rwanda is therefore inviting relevant qualified and reputable suppliers to submit their proposals for supply and delivery of 470 Polyethylene water tanks across 7 districts of Nyamagabe, Nyaruguru, Nyanza, Nyagatare, Rulindo, Gakenke and Kirehe. The partners that will receive the water tanks in the respective districts are IPFG, Caritas Gikongoro, UNICOOPAGI, RDO, Duhamic-Adri and CDJP Kibungo.

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The expression of interests should be sent with subject header and documentation as per the caption below:
“EOI for Supply and Delivery of Polyethylene Water Tanks (5m3) in 7 Districts”.
Confidentiality
Trócaire will treat the content of all submissions as strictly confidential and information provided in the proposals will be used solely for the purpose of developing a supplier list.
Purpose and scope of the assignment
The purpose of this Request for Expression of Interest is to short-list legally registered service providers with pre-requisite qualifications to be considered for contractual purposes to handle the full range of services as listed below.

Categories of goods, services and works
The supply and delivery of Polyethylene water tanks with the following general specifications:
• Tank Capacity: (5m3)
• Tank Color: Black outside and White/Black inside
• Other technical specifications will be provided as part of expression of interest and the procurement team will use them to select the best quality.
• Tanks should be produced with the following message (branding) in the middle: UBUFATANYE HAGATI YA (NAME OF PARTNER) NA TRÓCAIRE KU NKUNGA YA GOVERINOMA YA IRELAND.

Documentation required for EOI
Companies submitting EOIs should submit the following:
• Company profile;
• Trade license in that field;
• VAT Registration and Tax Clearance Certificate;
• Proof of similar experience and evidence of financial capability;
• Payment terms and pricing structure Proof of registration with relevant professional body (if applicable);
• Contacts of account relationship manager(s) proposed;
• Contacts of Company Director;
• Service level/ lead time proposed; and
• Trade references from 3 companies.

General Terms and Conditions
Trócaire Rwanda reserves the right to reject any and all Expressions of Interest not fulfilling requirements associated with this request. Trócaire Rwanda will in no case be responsible or liable for any and all costs associated with the preparation and submission of Expressions of Interest.
• Trócaire does not bind itself to accept the lowest priced tender;
• Trócaire reserves the right to engage other companies / consultants if required;

Trócaire shall be free to:
• To accept the whole, or part only, of any EOI;
• To accept none of the EOIs tendered;
• To republish this Request for EOIs;
• In the event of not accepting any of the EOIs received on foot of this Request for EOI, Trócaire shall be free to make such arrangements as it considers necessary in relation to the provision of the services;
• The EOI shall maintain strict confidentiality in relation to the services being sought and the evaluation process;
• Any subsequent contract shall be considered as a contract made in Rwanda, according to Rwanda law; and
• The Standard Terms and Conditions to which Trócaire expects all of its supplier to respect is found on the Trócaire website - https://www.trocaire.org/procurement/

Validity of Pre-qualification
Once selected into the Trócaire database, the Supplier shall be considered for other periods with a possibility of extension after review.

Conflict of interest.
Any conflict of interest involving an applicant must be fully disclosed to Trócaire. Failure to disclose a conflict may disqualify an applicant or invalidate an award of the contract. Applicants are required to declare any current or past work which might reasonably be considered to represent a conflict of interest. It will be for Trócaire to decide if any material conflict of interest exists and applicants in doubt in this regard should seek the advice of Trócaire.
Intellectual property
Any concepts, guidelines or other material developed during the contract will be considered as property of Trócaire and may be used by Trócaire.

Submission of Expression of Interests (EOI)
All interested and qualified companies should submit well typed “Expressions of interest Documents” with clear indication of the services applied for, by email to inforwanda@trocaire.org not later than 8th August 2022 at 16:00hrs clearly indicating respectively the specify price for the supply, branding and for the delivery per water tank in each of 7 Districts named above.
Only suitably qualified and registered manufacturing companies resident in Rwanda will be considered. Any questions regarding this EOI should be directed to inforwanda@trocaire.org.
Submissions from briefcase companies will not be entertained and Trócaire will not refund any costs incurred in preparing and submitting the Expression of Interest.
Country Director
29th July 2022