Request for Quotation¹ for the Procurement of Services

ILO/CO- DAR/RWA/RFQ/2024/0009

RFQ/TITLE: Translation from English to Kinyarwanda of the ILO Training material: START AND IMPROVE YOUR BUSINESS AND DIGITALISE YOUR BUSINESS. 

Responses to be received by 20 Dec 2024, 4pm, Kigali time 

RFQ Number - RFQ Description

Subject: Translation from English to Kinyarwanda of the ILO training material: Start and Improve Your Business and Digitalise Your Business  

Reference: ILO/CO- DAR/RWA/RFQ/2024/0009

Date: 28 November 2024

Dear Sir/Madam,

The International Labour Office (ILO) is pleased to invite your company to submit a quotation for the performance of the services described in Annex I. 

When preparing your quotation, please bear in mind that any and all services provided to the ILO are subject to the Terms and Conditions Applicable to ILO Contracts. Please return your completed offer to the ILO together with the Certification form (Annex II) duly signed by an authorized legal representative of your company.

The conditions set out in the Terms and Conditions Applicable to ILO Contracts, as well as any other conditions contained in or enclosed with this letter, will become part of any contract concluded with the successful bidder. If your offer is accepted, you will receive a formal Purchase Order.

Your Bid must be received by the ILO no later than 20 December 2024, 4pm Kigali time Late bids will be rejected.

Failure to comply with the requirements of this RFQ and its Annexes may render a bid ineligible for consideration.

We look forward to receiving your Proposal.

CO Director 

SUBMISSION OF YOUR OFFER

1. SUBMISSION METHOD

For this request, offers may be submitted by rwaprocurement@ilo.org. You must submit your offer strictly in compliance with the procedures described below. 

2. REQUIRED DOCUMENTATION

In order to be eligible for consideration, submissions must include:

• Annex II, Certification to be submitted;
• Annex III, Offer Submission Form, including Appendix A (detailed breakdown).

3. VALIDATION AND SUBMISSION

The above documents are to be signed by the legal representative, stamped with the official seal of your company, and submitted on or before 20 December 2024, 4pm Kigali Time to the following address:

rwaprocurement@ilo.org

4. PARTIAL OFFERS

Kindly note that one single contract for the totality of the assignment will be given preference; however, it will be possible to consider a partial offer and/or a split of contracts.

The ILO reserves the right to disqualify proposals that are not in compliance with the above instructions.

5. CLARIFICATIONS

Bidders requiring any clarification on technical, commercial or legal aspects of the RFQ documents may submit their queries to rwaprocurement@ilo.org by 10 December 2024. 

Interested applicants who want to receive the file of materials, please reach out.

6. SUBMISSION DEADLINE

Offers received after the deadline specified in Paragraph 3 above will not be considered. The ILO reserves the right to extend the deadline for the submission of offers. In such an event, the ILO will inform all potential bidders in writing of the terms and duration of the extension.

7. ANNEXES

To enable you to prepare and submit your quotation, please find enclosed the following:

• Terms of Reference (Annex I);
• Certification to be submitted by a Bidder (Annex II); Offer submission form and Appendix A (Annex III).

8. TERMS AND CONDITIONS APPLICABLE TO ILO CONTRACTS

Terms and Conditions applicable to ILO contracts are available at: https://www.ilo.org/wcmsp5/groups/public/---ed_mas/---inter/documents/legaldocument/wcms_768752.pdf