Summary
Date Posted: 21st February 2019 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: RwF

JOB DETAILS:
About
Announcement Number: KIGALI-2018-033
Hiring Agency: Embassy Kigali
Position Title: WAE Administrative Assistant - Employees of the Mission - All Agencies and/or USEFMs; EFMs or MOHs
Open Period: 11/15/2018 - 03/15/2019 Format MM/DD/YYYY
Vacancy Time Zone: GMT-4
Series/Grade: FS - 0105 8
Salary: Not Specified
Promotion Potential: FS-8
Duty Location(s): Kigali, RW
Overview
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency: Current Employees of the Mission - All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs).
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Temporary
Appointment Type Details: When Actually Employed (WAE) work schedules do not serve a probationary period.
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees ( https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf) before you apply.
Summary:
• The U.S. Mission in Kigali is seeking eligible and qualified applicants for position of WAE Administrative Assistant.
• The work schedule for this position is Part-time (on a needed basis determined by the supervisor).
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required
Duties
The WAE Administrative Assistant reports directly to the Management Officer and provides general administrative and clerical assistance to the management Section as well as administrative and clerical support to different Embassy sections as needed, to include filling in during temporary absences/periods of short staffing and helping with short term administrative projects as needed.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
A minimum of one year experience in an office environment is required.
Education Requirements:
A High school diploma or equivalent is required.
Evaluations:
LANGUAGE: Level IV (fluent) written and spoken English is required. (This may be tested).
Qualifications:
All applicants under consideration will be required to pass medical and security certifications and complete a mandatory probationary period for LE Staff.
EQUAL EMPLOYMENT OPPORTUNITY:
• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
• The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
• The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Benefits:
• Locally Employed Staff, including Members of Household (MOHs), locally-resident EFMs and Third-Country Nationals (TCNs), working at the U.S. Mission in Kigali may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:
Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
• AEFM / USEFM who is a preference-eligible U.S. Veteran
• AEFM / USEFM
• FS on LWOP and CS in LWOP **
IMPORTANT:
• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.
• If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.
• If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.
• Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
• This level of preference applies to all Foreign Service employees on LWOP and CS in LWOP status with re-employment or reinstatement rights back to their agency or bureau.
• What is an EFM, USEFM, AEFM, MOH, etc? ( https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf)
ADDITIONAL SELECTION CRITERIA:
• The Mission may consider any of the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
• Current employees of the Mission who have not successfully completed their initial probationary periods are not eligible to apply. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory or MBC score of 100 points or less, on their most recent Employee Performance Report (EPR) are not eligible to apply.
• Current employees of the Mission hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment. This does not apply for employees on a PSA (Temp), or those are hired on a When Actually Employed (WAE) or intermittent work schedule.
• Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

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Job application procedure
All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position applicants must electronically submit the documents listed below to be considered for employment. Failure to do so may result in a determination that the applicant is not eligible and qualified.
• To apply for this position click the link: https://erajobs.state.gov/dos-era/vacancy/editVacancy.hms?_ref=v2c1akvrpt0&jnum=2949&orgId=21 .
• For more information on how to apply visit the Mission internet site https://rw.usembassy.gov/embassy/jobs/
Required Documents:
• CV
• High School Diploma
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• List of references
• Copy of Travel Orders
Next Steps:
• Applicants who are invited to take a language, skills, or who are selected for an interview will be contacted via email.
• Thank you for your application and your interest in working at the U.S. Mission in Kigali.