Summary
Date Posted: Thursday, September 26, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
GET IT is a virtual store and a first-of-it’s kind company in Africa. GET IT is transforming food procurement and distribution in East Africa by connecting frontier-market farmers, producers, and manufactures to formal markets. Combining off-grid cold storage technology and ISO-22000 food safety certification, GET IT is bringing East Africa's food supply chain into the 21st century. .

Administrative & HR Coordinator Job Description
Administration
• Supervising day-to-day operations of the administrative department
• Work with HR Lead to hire (when necessary) for the administration staff
• Develop, review and improve administrative systems, policies, and procedures
• Ensure office supplies are stocked, well maintained and properly managed
• Plan, schedule and promote office events including but not limited to meetings, conferences, interviews, orientations and training sessions as guided by the HR Lead
• Collect, Organize, store HR and administrative information using computers and filing systems
• Maintain a positive working relationship internally, with contractors and vendors and make sure any contract work is done to budget
• Assist newly arrived staff with administrative formalities this includes but not limited to travel and hotel reservations, apartments, etc.
HR
• Assist the HR Lead in the day-to-day operations of the HR department
• Receive all applications forms and letters i.e. annual leave forms, salary advance request, etc. before submission to HR Lead for approval ensure they are accurate.
• Support in the creation and distribution of documents
• Serving as a point of contact with benefit administrative vendors
• Maintain all HR systems by updating and entering data as directed by the HR Lead
• Update on a daily basis staff attendance
• Compile monthly reports and spreadsheets for the HR Lead this includes but not limited to Attendance, Annual leave, Overtime, etc and send them in a timely manner
• Assist in the recruitment process: Posting job ads, organizing resumes and job applications, Schedule job interviews and filing interview records as directed by the HR Lead
• Ensure background and reference checks of employees are completed as directed by the HR Lead
• Prepare new employee files and ensure all required documents have been submitted by the employee
• Overseeing the completion of compensation and benefit documentation
• Conducting the benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions
• Orienting new employees to the organization (workstation, administrative procedures, setting up a designated log-in, etc.
• Support in keeping and maintaining the staff database up to date by scanning all documents and managing both soft and hard copy staff files.
• Update and maintain employee benefits, employment status, and similar records
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained and recommending any corrective action
• Performing payroll/benefit-related reconciliations as directed by the HR Lead
• Completing termination paperwork and assisting with exit interviews
• Follow up with staff Health Insurance cases.
• Other responsibilities may be assigned as needed within the scope of this role
WHO WE’RE LOOKING FOR
GET IT is looking for high-energy Administrative & HR Coordinator that is creative, lead-generating techniques, the drive to exceed and follow through with tasks.
Additional requirements:
• Terrific interpersonal skills
• Fearless and confident in working with people
• Excellent written and spoken English and Kinyarwanda skills. French will be an added value
• Ability to manage several tasks at once and great time management skills
• Excellent computer skills including but not limited to Proficient in Microsoft Word, Excel, PowerPoint, GoogleDocs, and etc....
• Advanced skills with smartphones
• Experience managing a team
• Experienced at proactively solving problems with a flexible thinking
• Ability to absorb and implement new information
• Education: Completion of Bachelor’s degree in Human Resources, Organizational Psychology, Business Administration or a related discipline along with deep knowledge of Rwanda labour law
• He/She must be familiar with the regulations and market practice of Rwanda. Have a deep knowledge and understanding of the law regulating labour in Rwanda.
• Job experience: Minimum 3 years of previous relevant work experience

Job Skills: Not Specified

Job Qualifications: Not Specified

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
To apply for this position: send the application letter, academic credentials and CV with three referees: in a Single PDF document by completing very carefully the following application form http://surveys.jobinrwanda.com/index.php?sid=64965&lang=en  not later than Friday, October 25, 2019, at 3 pm

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