Summary
Date Posted: Monday, January 08 2024, Base Salary: Not Disclosed

JOB DETAILS:
1. Principal roles and responsibilities.
o To check the hospital’s team’s work to make sure that their final figures are correct, noting errors and the causes of any miscalculations.
o To ensure that all financial transactions are properly documented and filed in a chronological manner.
o To utilize hospital’s and project’s computer systems to run databases, pay bills, and order supplies.
o To code, total, batch, enter, verify, and reconcile transactions such as project’s accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements.
o To ensure availability and correctness of all vouchers for all payments made under the project in line with the project contract.
o To compile budget data and documents based on projects’ estimated revenues and expenses and previous budgets.
o Prepare periodical cost statements and financial reports for project management in the donor format.
o To calculate costs of the projects’ materials, overhead and other expenses based on estimates, quotations, and price lists.
o To ensure full compliance of operations with hospital’s and donors’ rules, regulations, and policies, and plan operations on a quarterly basis.
o To establish collaborative arrangements with potential partners,
o To make use of internal standard operating procedures in Finance, Procurement, and Logistical services.
o To constantly monitor and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations, and risk assessment.
o To ensure proper planning, expenditure tracking, and audit of financial resources, including extrabudgetary income in accordance with donor and hospital’s rules and regulations.
o To properly manage the contributions, business process, and accounting for contributions to ensure that projects’ financial operations are properly identified, consistently and uniformly classified, recorded on a timely basis, and received with sufficient supporting documentation.
o To plan, execute, and follow up on cash and bank reconciliations.
o Organize the cost-recovery mechanisms for all projects/activities.
o To organize and oversight of cash management processes, including liquidity management, recommendation of provision level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, and security for cash assets on site.
o To monitor the financial exception reports for unusual activities, and transactions and investigation of anomalies or unusual transactions.
o To provide information to supervisors and other staff on the results of the investigation when satisfactory answers are not obtained.
o To follow up on transactions and payment approval on the Internet banking system.
o To ensure that all financial transactions are identified.
o To stay current with all regulations, practices, tax laws, reporting requirements, and hospital settings
o To ensure the safe keeping of all critical financial tools such as cheque books, receipt books and payment vouchers.
o To perform other duties as requested by supervisors.

2. Qualifications and Experience.
o Academic qualification with a bachelor’s degree in accounting, candidates with a CPA/ACCA certification will be prioritized,
o 3-5 years of experience working in project finance,
o Experience in using accounting software such as QuickBooks, SAGE, etc
o Intermediate experience in IT especially proficiency in Microsoft Excel and online document storage systems such as Google Drive.
o Experience working with online project management software is a plus · Time management skills and attention to detail ·

3. Competencies and key technical skills
o Strong communication skills, both internally and externally.
o Strong critical thinking skills and excellent problem-solving skills.
o Communication skills.
o Time management skills.
o Computer Skills.
o Organizational Skills.
o Ethical behavior.
o Attention to detail.
o Excellent analytical and numerical skills.
o Ability to work under pressure within strict deadlines and prioritize tasks efficiently.
o Fluent in Kinyarwanda, English, and/ or French; knowledge of all is an advantage.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36

Level of Education:

Job application procedure
• Candidates with the required profile are invited to submit a cover letter, a CV, and a photocopy of the degree and certificates, with three professional references to the following email address: gahini.hospital@moh.gov.rw 
• Ensure the references includes, names, phone number and emails.
• Persons with disabilities are encouraged to apply for this position.
• Application deadline: 16/01/2024
• Only short listed candidates will be contacted.

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