Summary
Date Posted: Friday, November 19, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Vacancy Announcement- Accounting and Administration officer
Responsible for overseeing the day-to-day administrational and accounting duties at the association secretariat, and coordinate implementation of exco decisions and ongoing projects.
Key Responsibilities / Duties / Tasks
Job Description
1. Accounting
• Preparing accounts and tax returns according to the regulations
• Administering payrolls, RSSB contribution, and controlling income and expenditure
• Preparing quarterly financial statement
• Overseeing the cost approval and payment processes and ensuring they are correctly followed always
• Compiling and presenting reports, budgets, commentaries, and financial statements
• Preparing asset report and statement of liabilities
• Providing tax services with reference to current legislation
• Dealing with insolvency cases
• Managing and monitoring movements on ASSAR Accounts
• Budget Preparation
• Negotiating the terms of business deals and moves with clients and associated organizations

2. Administration and Day to day Office Management
• Coodination of committee meetings and follow up on implementation and agreed action
• Assist the managing director in the day to day work at the association
• With the guidance of the MD coordinate implementation of ASSAR programs and initiatives
• Manage the e-certificate system, receive orders from insurers and issue e-stock after receiving payment
• Monitor service levels by constantly checking with users of the Beyontec platform and ensure optimal service experience
• Ensuring timely settlement of annual contribution payment by all ASSAR members
• Planning and coordination of ASSAR trainings and events
• Point of contact for visitors to the association. Receive guests and provide needed information
• Preparation of association member documentation such non objection letters, certificates of membership and others Custodian of other ASSAR communication platforms ( info email, twitter, etc) constantly check these accounts and make necessary engagements
• Preparing meetings and taking minutes. Follow up and drive implementation of excom decisions
• Preparation of contracts and ensuring timely payments of suppiers and service providers. Contracts include but are not limited to contracts for rent, office support, internet services, etc
• Sourcing of office supplies
• Record keeping and file management
• Report prepation

Functional Skills
• Strong organization and interpersonal skills; Professionalism
• Strong negotiation and reporting skills;
• Strong communication and presentation skills
• Good analytical, investigative, and inspection skills;
• Knowledge of general business management; project planning, budgeting, resource management, implementation as well as monitoring and evaluation;
• Proficiency in computer application
• Very Good Command of English. Speaking English, French & Kinyarwanda will be a great advantage

Competencies/Attributes:
• Leadership and supervision skills;
• Ethics and integrity;
• Team player;
• Self- starter, ability to work under pressure, prioritize and multi task Candidates of Rwandan nationalities shall be a priority Candidates must be between 27 – 35 Years of Age

Qualifications
• A degree or professional qualification in accounting/Finance/Business administration
• Solid experience in Insurance sector, experience in accounting, finance, administration, and general business management, or any other related field.
• Competence and at least 5 Years’ experience
• Considerable knowledge on current dynamics in the insurance sector, product portfolio, regulation, and market practices
Job Education Requirements: A degree in the fields of/or : Accounting, Finance, business administration, and management from a reputed institution
Job Experience Requirements: 5+ years

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested Candidates shall submit the following online through the emails;
An Application Letter
Detailed CV
Copies of Academic Transcripts.
To:
ASSAR Secretariat, secretariat@assar.rw the deadline for application is 30th November 2021, any working hours. Short listed candidates will be contacted.

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