Vacancy title:
Administrative Assistant

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]

Jobs at:
City Of Kigali

Deadline of this Job:
Monday, September 22 2025

Duty Station:
Rwanda | Kigali | Rwanda

Summary
Date Posted: Friday, September 12 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job responsibilities

– Review of documents submitted to the CoK SPIU Coordinator; – Prepare the CoK SPIU Coordinator’s agenda, including appointments schedule; – Prepare, manage, record and dispatch correspondences by or intended for the CoK SPIU Coordinator; – Manage the Office of the CoK SPIU Coordinator and handle his/her visitors; – Preparing and/or editing documents, such as reports, memos, presentations, etc.; – Reviewing incoming documents; – Make logistical arrangements for all meetings chaired by the CoK SPIU Coordinator; – Arrange external meetings and appointments of the CoK SPIU Coordinator; – Organize travels for the DEA and work hand in hand with Advisor, public relations and customer care to provide protocol to the CoK SPIU Coordinator visitors; – Perform any other duties assigned by the supervisor.

Job

Qualifications

• • Advanced Diploma in Secretarial Studies
  • 0 Year of relevant experience

• • Advanced Diploma in Office Management
  • 0 Year of relevant experience

• • Bachelor’s Degree in Secretarial Studies
  • 0 Year of relevant experience

• • Bachelor’s Degree in Public Administration
  • 0 Year of relevant experience

• • Bachelor’s Degree in Administrative Sciences
  • 0 Year of relevant experience

• • Bachelor’s Degree in Sociology
  • 0 Year of relevant experience

• • Bachelor’s Degree in Management
  • 0 Year of relevant experience

• • Bachelor’s Degree in Office Management
  • 0 Year of relevant experience

• Bachelor’s Degree in Business Administration and Finance
• 0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • Decision making skills

• • Risk management skills

• • Results oriented

• • Digital literacy skills

• • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• • Office management skills

• • Analytical and problem-solving skills

• • Knowledge of office management

• • Reliable interpersonal communication skills;

• Time keeping and organisation skills

Psychometric Languages

• • English

• Français

Psychometric Domains

• • Decision making
  • Competence / Skills

• • Analytical skills
  • Competence / Skills

• • Time management
  • Competence / Skills

• • Clear and Effective Communication
  • Communication skills

• Cross-Cultural Communication
• Communication skills

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

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