Summary
Date Posted: Monday, August 08, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant
Level:7.II
Job description
• Type correspondence reports and other documents;
• Maintain office files;
• Open and distribute the mail;
• Take minutes at meetings;
• Distribute minutes;
• Coordinate repairs to office equipment;
• Maintain confidential records and files of senior management meeting;
• Maintain records of decisions;
• Prepare documents and reports on the computer;
• Prepare agendas for senior management meeting;
• Record minutes and submit minutes for approval;
• Welcome and assist visitors;
• Answer phones;
• Ensure weekly duty roster is respected;
• Direct calls and respond to inquiries;
• Submit monthly, quarterly and annually report to the supervisor;
• Perform other related duties as required.

Minimum Qualifications
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience
• Bachelor's Degree in Sociology
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Office management skills
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Analytical skills;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
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