Summary
Date Posted: Thursday, August 18, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Western Province
Administrative Assistant to the Executive Secretary of Province
Level:5.II
Job description
• 1. Manage Executive Secretary office
• Keep the diary of appointments of the Executive Secretary,
• Receive and orient visitors of the Executive Secretary,
• Ensure that office supplies and refreshments are available
• Ensure that Executive Secretary’s office equipment is functioning well,
• Prepare the Executive Secretary’s travels, missions and meetings,
• Take meetings’ minutes where necessary,
• Provide information on needed equipment in the Executive Secretary’s office during the planning and budgeting process,
• Provide advice on administrative issues,


2. Ensuring proper filing and orientation of documents in the office of the Executive Secretary.
• Filing both electronic and hard documents in the office of the Executive Secretary,
• Orient correspondences and monitor to ensure that feedback is provided.

3. Receive, sort and distribute official mails and Calls of executive secretary’s office.
• Receive e-mails or telephone calls for the Executive Secretary office.
• Receive all documents addressed to Executive Secretary’s office
• Draft and/or correct and proofread prepared letters
• Forward documents submitted by the Executive Secretary to their respective destinations
• Follow up on documents submitted by the Executive Secretary
• Produce regular report on incoming and outgoing mails/couriers.

4. Ensure proper filing of documents in the Executive Secretary’s office
•  Establish filing system for Executive Secretary’s office
• File both electronic and hard documents in the office of the Executive Seretary.

Minimum Qualifications
• Bachelor's Degree in Economics
0 Year of relevant experience
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in International Relations
0 Year of relevant experience
• Bachelor's Degree in Communication
0 Year of relevant experience
• Bachelor's Degree in Public Relations
0 Year of relevant experience
• Bachelor's Degree in Media
0 Year of relevant experience
• Bachelor's Degree in Law
0 Year of relevant experience
• Bachelor's Degree in Development Studies
0 Year of relevant experience
• Bachelor's Degree in Procurement
0 Year of relevant experience
• Bachelor's Degree in Psychology
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
• Bachelor's Degree in Social Work
0 Year of relevant experience
• Bachelor's Degree in Political Sciences
0 Year of relevant experience
• Bachelor's Degree in Finance
0 Year of relevant experience
• Bachelor's Degree in Marketing
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience
• Bachelor's Degree in Customer Relations
0 Year of relevant experience
• Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
• Bachelor's Degree in Hospitality Management
0 Year of relevant experience
• Bachelor's degree in Linguistics and Literature
0 Year of relevant experience
• Bachelor of Office Administration and Management
0 Year of relevant experience
• Bachelor’s Degree in Management
0 Year of relevant experience
• Bachelor’s Degree in Journalism
0 Year of relevant experience
• Bachelor's degree in Travel and Tourism Management
0 Year of relevant experience
• Bachelor's Degree in Supply Chain Management and Logistics
0 Year of relevant experience
• Bachelor's Degree in Translation and Interpretation Studies
0 Year of relevant experience
• Bachelor's Degree in Language and Arts Education
0 Year of relevant experience
• Advanced diploma in office management and administration
0 Year of relevant experience
• BA (HON) IN ARTS AND CREATIVE INDUSTRY
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Administrative skills
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Strong organization skills with ability to multitask and prioritise
• Confidentiality, ethical and teamwork skills;
• Team working Skills
• Analytical skills;
• Creativity and initiative skills
• skills in Professionalism
• Communication Skills Verbal and Written

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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