Summary
Date Posted: Thursday, May 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Director of Administration and Finance Unit
Level:3.II
Job description
Budget Preparation
• Coordinate the budget preparation process as well as the action plan for the unit.
• Ensure the Budget preparation as well as the action plan of the unit
• Supervise the preparation of the Budget allocation activities;
• Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared
• Ensure the approved Annual Plan of Action and MTEF are timely entered into the SMART IFMIS System
• Participate in the budget consultation process with MINECOFIN and Parliament

Execution Of The Budget Allocated
• Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared;
• Ensure the request for funds is processed, and transferred to the ’s account on time;
• Verify/review all the payments processed so as to ensure compliance with the financial laws, rules and regulations;
• Supervise the Budget revision process
• SUPERVISION OF THE FINANCIAL REPORTING ACTIVITY
• Ensure timely preparation of periodical (monthly, quarterly and annually) financial reports and statements;
• Review of the financial reports and statements for quality assurance;
• Ensure the reports on Human Resource Management activities;

Human Resource Management
• Coordinate Human Resource Planning and Recruitment Process
• Ensure that the number of employees required in comparison to the institution’s mandate is met;
• Identify the competencies required in performance of duties;
• Manage HR data (e.g. Gender Parity, Age of retirement etc...)
• Ensure time management of the staff;
• Ensure an effective performance management of the staff;
• Coordinate Human Resource Development;
• Management of Staff Exit Process

Management Of Documentation, Ict & Logistics
• Ensure efficient stock inventory and management of Office Equipment & assets;
• Ensure Office Equipment are depreciated as well as the management of their disposal process;
• Coordinate Meetings, Conferences, Workshops Seminars and Symposium
• Manage and facilitate Transport of staff;

Minimum Qualifications
• Master's in Finance
1 Year of relevant experience
• Master's Degree in Accounting
1 Year of relevant experience
• Bachelor's Degree in Finance
3 Years of relevant experience
• Bachelor’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
3 Years of relevant experience
• Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
1 Year of relevant experience
• Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
1 Year of relevant experience
• Bachelor’s Degree accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
3 Years of relevant experience
• A holder of a Degree in any field with API/PFM Certificate
3 Years of relevant experience
• Bachelor’s Degree in Accounting
3 Years of relevant experience
• Post Graduate Degree in PFM n
2 Years of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Knowledge of the legal and institutional framework of Rwanda’s public finance management
• Proficiency in financial management systems and knowledge of the Rwanda’s public finance management
• Digital literacy skills (ICDL)
• Resource management skills
• Problem solving skills
• Decision making skills
• Networking skills
• Leadership skills
• Mentoring and coaching skills
• Time management skills
• Risk management skills
• Performance management skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Analytical skills;
• Knowledge of Standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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