Summary
Date Posted: Wednesday, January 10 2024, Base Salary: Not Disclosed

JOB DETAILS:
Description
The Executive Personal Assistant provides high-level and professional administrative support to the Executive Director (ED) of the Secretariat of the Legal Aid Forum. He/She works closely together and reports directly to the ED. The Executive Personal Responsibilities include but not limited to:
• Assisting in managing the daily work of the Executive Director and make sure it is completed on time;
• Coordinating with the Executive Director all departments;
• Support the Executive Director in his/her daily administrative planning;
• Coordinating all appointments of the Executive Director;
• Acting as the first point of contact with people from both inside and outside of LAF Secretariat;
• Arranging travels, visas and accommodation and occasionally travelling with the Executive Director to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests and handling them when appropriate;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming emails, faxes and often corresponding on behalf of the Executive Director;
• Taking notes and minutes;
• Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings.

Requirements
• University degree( At least a Bachelor’s) in Public Administration, Secretariat Studies, International Relations, Law, ICT or any other relevant field;
• At least 3 years of demonstrated professional experience in the field;
• Proven strong knowledge of communication practices and techniques;
• Fluent in written and spoken English, French and Kinyarwanda;
• Proficiency in the use of computer and other IT tools;
• Strong planning and organisationnal skills;
• Demonstrating integrity and ethical standards;
• Experience in working with NGOs.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Interested Candidates should send their CV, 2 references, a letter of motivation, a copy of degree(s) and relevant Certificate(s). Applications should be addressed to the Executive Director, P.O.Box 5225 at Kimihurura, KN 14 AV, KG 668 ST and submitted electronically to: recruitment@legalaidrwanda.org . Closing date for applications is 31 January 2024 at 5:00 pm (Kigali Time).
• Only shortlisted candidates will be contacted.
• Done at Kigali, on 10 January 2024
• Management

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