Request for Proposal of Insurance services for COPEDU ASSETS

1. GENERAL BACKGROUND

COPEDU PLC is a Public Limited Company licensed by the National Bank of Rwanda to operate as a Microfinance Institution, registered in the office of the Registrar General with Company Code 100544626, P.O. Box 4053 Kigali.

We hereby invite your company to submit a competitive insurance proposal coverage for its Assets with appropriate terms and conditions, clearly outlining premiums, deductibles, exclusions, and applicable clauses.

2. Type of Covers Required.

The proposed insurance should cover the following:

A) Fire and Allied Perils Insurance

Applicable to: Furniture and all other physical assets.
Cover Requirements:

• Loss or damage due to fire, lightning, explosion
• Riot, strike, and malicious damage
• Storm, tempest, flood
• Impact damage (including vehicles/aircraft)
• Earthquake
• Bursting or overflowing of water tanks/pipes
• Bush fire
• Spontaneous combustion
• Electrical fire (if not covered under EEAR)

Please provide:

• Scope of cover.
• Excess: [State applicable excess]
  Extensions (if available): Debris removal, professional fees, loss minimization expenses
• Exclusions: Please provide risks to be excluded.

Schedule of Insurance covers

B). Electronic Equipment All Risks (EEAR)

Applicable to: Electronic Assets such as Computers, Servers, Networking Equipment, etc.
Cover Requirements:

• Accidental loss or damage (including fire, theft, impact, short circuit, and operator error)
• Transit risks (within premises and inter-branch)
• Surge and power fluctuation-related damage
• Theft by forcible entry
• Breakdown due to internal causes

Please provide:

• Scope of cover.
• Excess: [State applicable excess]
  Extensions (if available): Debris removal, professional fees, loss minimization expenses
• Exclusions: Please provide risks to be excluded.

C). Machinery Breakdown Insurance with Extension to Fire & Allied Perils

Applicable to: Generators
Cover Requirements:

• Sudden and unforeseen mechanical or electrical breakdowns
• Damage due to centrifugal force, explosion, vibration, etc.
• Cover while operating, at rest, or during maintenance
• Extension to include Fire & Allied Perils (as defined above)

Please provide:

• Scope of cover.
• Excess: [State applicable excess]
  Extensions (if available): Debris removal, professional fees, loss minimization expenses
• Exclusions: Please provide risks to be excluded.

3. Proposal Submission Requirements

Your proposal should include:

• Details of each Insurance covers as highlighted above.
• Detailed premium quotation per cover
• Summary of terms and conditions (deductibles, exclusions, special clauses)
• Validity period of the quotation
• Value-added services.
• Basis of claims settlement
• Claims settlement period
• Evidence of similar risks
• RDB certificate, RRA Tax Clearence and RSSB valid certificate.  

4. Evaluation Criteria

Proposals will be evaluated based on the following weighted criteria:

5. Submission Deadline

All proposals should be submitted in sealed envelope to Head office of Copedu Plc not later than Tuesday 22^nd July 2025 at 10:00 AM, opening is planned on the same day at 10:30 AM.