Vacancy title:
Personal Assistant/Admin Assistant

Jobs at:
Calix Holding Ltd

Deadline of this Job:
12th June 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
Personal Assistant/Admin Assistant
Location: Kigali
Objectives: To support the Managing Director as he builds the school up.
Main Duties & Responsibilities:
(Include the following. Other duties may be assigned)

• Assisting the MD in any long or short-term project along with any small task required throughout the day.
• Admin/ HR for all new staff (creating a file for new staff members, create the contract, introduce the school, small training session).
• Get teacher hours each month and process them with the MD for authorization.
• Mapping out the Director’s Weekly and Monthly calendar, booking sales meetings.
• Responding to the company mobile phone.
• Planning out client meetings & management meetings throughout the week.
• Communication & reminders to all staff.
• Keeping the school clean and tidy.
• In conjunction with the Director, leads training programs for implementation of new products – from design to execution.
• Is responsible for all book-ordering & stock maintenance.
• Is the main point of contact for the SparkSource program?
• Other tasks on small projects may be assigned by the Director.
• Changing/updating boards around the school.
• Help MD with implementation of new products and services.

Report to: The Managing Director
Assessment: Monthly feedback sessions with the Managing Director, with targets and areas, noted for improvement included.

Qualifications:

• A good level of Kinyarwanda and English essential. French useful.
• University degree preferred.
• Professional in appearance & demeanour.
• Computer literate.
• Organized, quick, punctual & solutions-oriented.

Terms: 25 hours per week, including some evenings and occasional Saturdays. Evenings meaning 5pm-8.30pm; Actual schedule to be arranged with Director.
10 hours unpaid training provided (transport paid).
1 week trial period; 4-month contract June-September.
Competitive salary dependent on performance & experience.
Deadline for applications: 12th June 2018
Start date: 20th June 2018

Job application procedure
Interested applicants should send to brad.elliott@sparkenglish.rw  an application letter and detailed Curriculum Vitae, not later than 12th June 2018.