Summary
Date Posted: Monday, February 13, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Records Management Officer
Level:6.II
Job description
• Receive and check incoming and outgoing mails ;
• Record incoming and outgoing mails;
• Scan and submit incoming mails through E-mboni system;
• Ensure timely distribution of all Incoming/outgoing mails
• Facilitate Ministry staff to access documents;
• Ensure the security of the Ministry’ correspondences and stamp;
• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.
• Maintain a current and accurate filing system;
• Ensure timely filling of documents;
• Take minutes of meetings chaired by Director Administration and Finance and file.
• Receive and answer telephone calls and orient them accordingly;
• Receive Ministry ‘clients/visitors and provide orientation.

Minimum Qualifications
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
• Bachelor's Degree in Information Science
0 Year of relevant experience
• Bachelor’s Degree in Library Studies
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Analytical skills
• Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
• Knowledge of office administration
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Bookkeeping skills
• Ability to use discretion and maintain confidentiality

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
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