Summary
Date Posted: Monday, August 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary in Central Secretariat
Level:8.II
Job description
• Contribute to the implementation of the HEC mission by providing the necessary administrative support;
• Coordinate mail recording, mails-in / mails-out and make sure that their dispatching system and routing within the institution;
• Ensure the HEC Central Secretariat acts with efficient knowledge and remains an effective facilitator to internal and external customers;
• Ensure proper management of document flow across HEC including archiving function by ensuring appropriate security and access to information;
• Register mails and documents on computer and direct outgoing correspondences from HEC;
• Ensure effective relations with all HEC departments/Units;
• Manage office communications to maximize internal and external stakeholders' satisfaction.
• Welcome and direct/guide visitors and ensure good service delivery to institutional clients;
• Receive, sort and deliver all Central office incoming mail/couriers to respective Departments, Division and Directorates;
• Answer inquiries about Services offered by the Institution;
• Coordinate the operation of activities of the Central Secretariat;
• Propose ways for improving information flow and document management;
• Establish and maintain an effective document management system with appropriate filing, and retrieval systems to the entire Institution;
• Manage the document tracking system and ensure that it works efficiently and give support where necessary;
• Perform any other duties assigned by his/her supervisor

• Bachelor's Degree in Economics
0 Year of relevant experience
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in Educational Sciences
0 Year of relevant experience
• Bachelor's Degree in International Relations
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Communication
0 Year of relevant experience
• Bachelor's Degree in Journalism
0 Year of relevant experience
• Bachelor's Degree in Public Relations
0 Year of relevant experience
• Bachelor's Degree in Media
0 Year of relevant experience
• Bachelor's Degree in Development Studies
0 Year of relevant experience
• Bachelor's Degree in Procurement
0 Year of relevant experience
• Bachelor's Degree in Psychology
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
• Bachelor's Degree in Social Work
0 Year of relevant experience
• Bachelor's Degree in Finance
0 Year of relevant experience
• Bachelor's Degree in Marketing
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience
• Bachelor’s Degree in Linguistics and Literature with Education
0 Year of relevant experience
• Bachelor’s Degree in Languages with Education
0 Year of relevant experience
• Bachelor's Degree in Customer Relations
0 Year of relevant experience
• Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
• Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
• Bachelor's Degree in Hospitality Management
0 Year of relevant experience
• Bachelors Degree in Creative Arts Studies
0 Year of relevant experience
• Bachelor's degree in Travel and Tourism Management
0 Year of relevant experience
• Bachelor’s Degree in Procurement and Logistics Management
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Analytical skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
• Knowledge of office management
• Proficient typing, filing and archiving skills
• Communication Skills Verbal and Written

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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