Summary
Date Posted: Thursday, January 27, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary to Finance
Job description
• Receive and check incoming and outgoing Finance mails;
• Record incoming and outgoing Finance mails;
• Ensure timely distribution of all Incoming/outgoing invoices;
• Facilitate Suppliers to access needed documents;
• Regularly check and dispatch mails received in Finance;
• Ensure the security of Finance correspondences;
• Write and submit on regular basis (monthly and quarterly) reports;
• Maintain a current and accurate filing system;
• Ensure timely filling of Finance documents;
• Determine Finance documents to be sent to NIDA Documentation and Archives Office;
• Take minutes of meetings chaired by Director of Administration and Finance and file reports;
• Receive and answer all Finance phone calls and record necessary information related to Finance;
• Digitize all received supporting documents.

Minimum Qualifications
• Advanced Diploma in Secretarial Studies
Experience: 0
• Advanced Diploma in Office Management
Experience: 0
• Bachelor’s Degree in Secretarial Studies
Experience: 0
• Bachelor’s Degree in Public Administration
Experience: 0
• Bachelor’s Degree in Administrative Sciences
Experience: 0
• Bachelor’s Degree in Sociology
Experience: 0
• Bachelor’s Degree in Management
Experience: 0
• Bachelor’s Degree in Office Management
Experience: 0
• Bachelor’s Degree in Business Administration
Experience: 0

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Knowledge of office management
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Analytical skills;
• Creativity and Innovation


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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